Tender Title: Procurement of High End Laptop - Notebook
Tender Reference Number: 30b6a6e48
Issuing Authority/Department: Department of Higher Education, Ministry of Education
Scope of Work and Objectives:
The objective of this tender is to procure high-end laptops and notebooks to meet the academic and administrative requirements of educational institutions under the Department of Higher Education. This procurement aims to enhance educational capabilities and provide necessary technological support for faculty and students.
Eligibility Criteria:
To be eligible for this tender, bidders must be registered entities with relevant certifications. Only vendors who can demonstrate experience in supplying high-end laptops and meet the additional requirements specified by the Department of Higher Education will be considered. The eligibility verification process will ensure that all vendors comply with guidelines set forth.
Technical Requirements:
The bidding entities must ensure that the laptops comply with specific technical specifications defined by the Department. These may include but are not limited to:
- Processor specifications (i.e., minimum Intel i5 or equivalent)
- RAM capacity not less than 8GB
- Storage capacity of at least 512GB SSD
- High-definition display and necessary ports (USB-C, HDMI, etc.)
Financial Requirements:
Vendors must provide complete financial documentation to validate their pricing structure and any associated costs regarding the tender submission. This includes but is not limited to:
- Detailed cost breakdown
- Tax compliance certificates
Document Submission Details:
Bidders are required to submit their proposals electronically through the prescribed platform. The submission should include all necessary documentation such as:
- Relevant certificates
- Bid price
- Technical specifications
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them benefits in terms of a relaxed eligibility criterion and price preference guidelines. These measures aim to bolster the participation of smaller enterprises in government procurement.
Evaluation Process:
The evaluation of bids will be carried out based on predefined criteria encompassing technical merits, financial viability, and vendor credibility. Preference will be given to submissions that showcase adherence to quality standards and compliance with the government procurement policies.
Delivery Locations:
Laptops procured under this tender will be delivered to designated locations as outlined by the Department of Higher Education, ensuring timely availability for students and educators.
Contact Information:
For inquiries regarding the tender, interested parties should contact the Department of Higher Education. Relevant contact details will be available through the official government procurement website.
In summary, this tender seeks qualified vendors to provide high-end laptops and notebooks for educational institutions, promoting improved learning environments. Ensure compliance with the eligibility requirements, technical specifications, and financial documentation to successfully submit a bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate registrations, such as GST, and compliance with local laws. Additionally, vendors need to demonstrate experience related to providing high-end laptops.
Vendors must provide relevant certificates demonstrating their capability and compliance, including ISO certifications or other quality assurance documentation that align with the specifications outlined in the tender.
The registration process typically involves creating an account on the government procurement portal, completing required forms, and submitting necessary documentation. Vendors must ensure that their profiles are active and compliant with submission regulations.
All bids must be submitted in PDF format unless stated otherwise in the tender document. Compliant formats ensure uniformity and ease of evaluation. Include all supporting documents in the specified format to avoid disqualification.
Vendors need to understand the payment terms, which usually include milestone payments based on delivered quantities and inspection/acceptance criteria. It is essential to refer to the specific tender for any performance security requirements that may affect payments.
Yes, the tender specifically supports Micro, Small, and Medium Enterprises (MSEs) by providing special provisions such as price preferences and relaxed eligibility criteria. This initiative aligns with government efforts to promote local businesses and innovation.
The evaluation of submissions will depend on a structured process that considers technical compliance, pricing, and the vendor’s reputation. The evaluation criteria will be detailed in the bid documents, ensuring transparency in the selection of vendors.
Bidders will typically receive notification regarding the results of the evaluation through the official communication channel provided during the registration process. This may include emails or updates on the procurement portal used for submission.
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