Department of Financial Services Tenders (GEM/2025/B/6192798)

Tender Title: Custom Bid for Services - Selection of Vendor for Providing End to End Centralized TDS Management Solution
Tender Reference Number: GEM/2025/B/6192798
Issuing Authority: Department of Financial Services, Ministry of Finance

Overview

The Centralized TDS Management Solution aims to offer an innovative and efficient system for tracking and managing Tax Deducted at Source (TDS) processes seamlessly. This project is part of the government's initiative to enhance financial transparency and ensure proper tax compliance. By adopting a centralized approach, the Department of Financial Services seeks to streamline TDS operations, minimize errors, and provide a robust platform that can serve various stakeholders effectively.

Scope of Work and Objectives

The scope of work for this tender includes:

• Developing a comprehensive Centralized TDS Management Solution designed to cater to all aspects of TDS management including data collection, processing, reconciliation, and reporting.
• Ensuring seamless interoperability with existing financial systems employed by the government.
• Providing continuous support and maintenance post-deployment to ensure smooth operation.
• Conducting training workshops for stakeholders to educate them on utilizing the new system effectively.

The primary objective is to facilitate transparency, efficiency, and enhanced control in TDS management across various departments and agencies while ensuring compliance with financial regulations.

Eligibility Criteria

To be eligible for participation in this tender, bidders must:

• Be a registered entity, capable of delivering IT solutions with a proven track record in managing financial applications.
• Meet the minimum experience requirements as stipulated by the issuing authority.
• Demonstrate previous experience in successfully deploying similar projects with references.

Technical Requirements

Potential bidders must meet the following technical specifications:

• Capability to develop a scalable and secure system suitable for the government sector.
• Demonstrated expertise in integrating with different financial applications and databases.
• Compliance with relevant quality standards and security protocols in software development.
• Adequate resources for performing rigorous quality testing of the developed solution.

Financial Requirements

Bidders are required to submit a detailed financial plan including:

• A cost proposal based on the overall project scope, encompassing development, deployment, and support services.
• Compliance with price evaluation considerations to ensure competitiveness and fairness.
• Proof of financial stability through audited financial statements for the last three years.

Document Submission Details

Submissions must include:

• Bid proposal complying with tender specifications.
• Required certificates of eligibility and technical specifications.
• Complete financial documentation as stated above.
• All documents must be submitted electronically in PDF format to ensure easy access and review.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, providing them with additional benefits and support in the procurement process. This not only promotes entrepreneurship but also aligns with the government's "Make in India" initiatives.

Evaluation Process

The evaluation of bids will be conducted through a transparent process comprising:

• Initial assessment of technical eligibility.
• Detailed financial appraisal based on the submitted proposals.
• A scoring system will be in place to rank the bidders based on predefined criteria ensuring the selection of qualified vendors.

Delivery Locations

The solution will be implemented across various government departments throughout the country, with primary focus on ensuring ease of access for users.

Contact Information

For inquiries regarding the tender, please refer to the official communications through the Department of Financial Services.