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Tender Title: Workstation Supply
Reference Number: GEM/2025/B/6066632
The Department of Higher Education, under the Ministry of Education, invites bids for the procurement of workstations to support educational initiatives. This tender encompasses a total quantity of 17 workstations, aimed at providing essential technological resources in various educational institutions.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality workstations that meet the specified operational needs of the educational framework. The successful bidder will be responsible for supplying, delivering, and ensuring the usability of the workstations within the stipulated project timelines. The product specifications must align with modern educational requirements to facilitate optimal learning experiences.
Eligibility Criteria
To qualify for bidding, suppliers must:
- Be registered entities compliant with local procurement rules.
- Possess a valid GST registration and TIN.
- Have a proven track record in supplying IT hardware, specifically workstations, to educational or government institutions.
- Submit relevant experience certificates and references from at least two previous clients.
Technical Requirements
Bidders must ensure that the workstations adhere to the following technical specifications:
- Processor: Minimum quad-core with 3.0 GHz or higher.
- RAM: At least 16 GB DDR4.
- Storage: Minimum of 512 GB SSD.
- Operating System: Pre-installed Windows 10 Professional or equivalent.
- Include necessary peripherals such as keyboard, mouse, and monitor.
Financial Requirements
All bids must be accompanied by a Financial Bid outlining the proposed costs, inclusive of taxes and other charges. A detailed pricing strategy highlighting bulk discounts and additional service pricing is also encouraged.
Document Submission Details
Bidders are required to submit their proposals electronically via the designated procurement platform. All documents must be in PDF format to ensure compatibility. Important submission components include:
- Technical bid with detailed specifications.
- Financial bid with clear pricing.
- Eligibility and compliance documents.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories can avail themselves of relaxation in eligibility criteria and may also qualify for a price preference during the evaluation.
Evaluation Process
Proposals will undergo a multi-stage evaluation process:
- Initial screening of documents for compliance and eligibility.
- Detailed assessment of the technical bid against the specified requirements.
- Financial bid evaluation considering price competitiveness.
Delivery Locations
The workstations are to be delivered to multiple locations designated by the Department of Higher Education across various educational institutions. Specific delivery points will be communicated to the successful bidder post-assessment.
Contact Information
For inquiries related to this tender, please contact the tendering authority through the official communication channels available on the procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST registration, and demonstrating prior experience in delivering IT hardware, particularly workstations, to educational institutions or government entities. Bidders must also submit relevant compliance documents, including company registration certificates and client references.
The workstations must comply with specified technical requirements, including a minimum quad-core processor with 3.0 GHz, at least 16 GB of DDR4 RAM, and a storage capacity of 512 GB SSD. Additional components like a pre-installed Windows 10 Professional operating system, along with necessary peripherals such as a keyboard and monitor, are also required.
Bidders should refer to the tender documentation for details on the Earnest Money Deposit (EMD) requirements. The EMD is crucial to demonstrate serious intent to comply with tender requirements and will be adjusted against the final payment if the bid is successful. It acts as a security deposit for the contract execution.
Document submissions should be made electronically through the designated procurement platform. It is essential that all submissions are in accepted document formats, primarily PDF, to ensure proper evaluation. Both the technical and financial bids must be clearly labeled and must include all necessary documentation.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs), offering them several benefits. This includes a relaxation on eligibility criteria and a price preference during the evaluation process. MSEs are encouraged to participate as part of government initiatives to promote local vendors in public procurement.
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