The Department of Higher Education, under the Ministry of Education, is inviting bids for the project titled Repair of VRV Based Air Conditioners. This tender emphasizes the need for efficient repair and maintenance work to ensure optimal functionality of VRV air conditioning systems within educational institutions.

Scope of Work and Objectives

The primary objective of this tender is to secure a qualified contractor who can conduct repairs, maintenance, and installation of VRV based air conditioners. The winning bidder will be responsible for:

• Diagnosing issues with existing VRV air conditioning units.
• Performing necessary repairs to restore functionality.
• Conducting installation work for new units as required.
• Ensuring compliance with quality and safety standards throughout all operations.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a registered company with appropriate licenses to undertake HVAC-related work.
• Demonstrate past experience in repairing and servicing VRV based air conditioners.
• Possess the necessary technical capabilities and workforce to complete the project within the specified timelines.
• Have a sound financial standing and be able to provide financial documentation, including previous project budgets.

Technical Requirements

The contractor will need to adhere to stringent technical specifications which include:

• Understanding the operational mechanics of VRV systems.
• Proficient in using diagnostic tools for troubleshooting issues.
• Ability to procure high-quality replacement parts that meet industry standards.
• Compliance with environmental regulations during the repair and disposal processes.

Financial Requirements

Bidders must provide a comprehensive financial proposal that includes:

• Detailed breakdown of all costs associated with repairs and maintenance services.
• Any applicable taxes and additional charges.
• Evidence of financial stability such as tax returns or financial statements from the past three years.

Document Submission Details

Bidders are required to submit the following documents:

• Company registration and licensing documents.
• Completed bid proposal including financial and technical details.
• Previous project successes and client references.
• Quality assurance certifications relevant to HVAC work.

Submissions must be made in the specified format, and electronic submissions may also be accepted if permitted.

Special Provisions

This tender encourages Micro, Small, and Medium Enterprises (MSEs) and provides the following benefits:

• Preference for MSEs in the evaluation process.
• Potential for financial support or incentives for MSEs involved in the project.

Evaluation Process

The evaluation process will incorporate both technical and financial assessments to ensure that the best-qualified contractor is selected. Criteria will include:

• Compliance with technical specifications.
• Cost-effectiveness of the financial proposal.
• Past performance and reliability of the bidder.

Delivery Locations

All services will be required at various educational institutions designated by the Department of Higher Education across specified geographical locations.

Contact Information

For further inquiries regarding this tender, interested parties should refer to the official contact channels provided within the tender documentation.