Tender Timeline
Tender Title: Tender for Supply and Installation of Gym Equipment
Tender Reference Number: GEM/2024/B/5711184
Issuing Authority:
Employees State Insurance Corporation
Department:
Ministry of Labour and Employment
Scope of Work and Objectives
The primary objective of this tender is to invite bids for the supply and installation of gym equipment essential for promoting fitness and wellness within the Employees State Insurance Corporation. The equipment required includes a comprehensive range of fitness apparatus such as:
- Butterfly Machines
- Cable Cross Machines
- Chest Press
- Cross Trainers
- Rubberized Dumbbells and Dumbbell Racks
- Gym Balls
- Olympic Benches
- Treadmills
- Weight Equipment
- Yoga Mats
- And various other gym equipment essential for a well-rounded fitness facility.
A total of 2,767 units of these gym items are expected to be supplied, aiming to create a functional gym environment beneficial for the staff and beneficiaries of the organization.
Eligibility Criteria
To ensure a competitive process, the eligibility criteria detailed in this tender are:
- Bidder must be a registered entity with valid credentials.
- Experience of at least 3 years in supplying similar gym equipment.
- Submission of pertinent certifications, including OEM authorization certificates (if applicable).
- Past performance documentation demonstrating capability and reliability.
Technical Requirements
Bidders are required to meet several technical specifications, which include:
- Compliance with standard quality control measures applicable to gym equipment.
- Provision of product data sheets that elucidate specifications, materials used, and safety certifications.
- Adherence to the BoQ (Bill of Quantities) in product offerings, ensuring all items listed are compliant and meet the needs of the organization.
Financial Requirements
Bidders must also fulfill the financial requirements as below:
- An Earnest Money Deposit (EMD) of INR 70,000 must be submitted along with the bid.
- Submission of financial statements verifying the bidder's turnover in the last three years.
Document Submission Details
Bids must be submitted in two packets:
- Technical Bid including experience, certifications, and compliance with the technical specifications.
- Financial Bid containing the pricing details.
All submissions should be submitted electronically through the designated online platform as outlined in the main tender document.
Special Provisions
The tender has provisions to encourage participation from Micro, Small, and Medium Enterprises (MSE) and startups. These firms may be given concessions in experience requirements provided they submit valid proof of attempting to meet the necessary technical standards. The focus on 'Make in India' policies is pivotal, promoting local content and procurement rules.
Evaluation Process
The evaluation process will be based on the total value of bids and the lowest priced technically qualified bidders. Technical compliance is crucial, and submissions that don’t meet specified requirements will be disqualified. Evaluation criteria include past performance, quality standards, and pricing.
Delivery Locations
The equipment shall be delivered to Esic Hospital Bihta or other designated locations as specified by the Corporation after the contract award.
Contact Information
For further details or inquiries, contact information may be specified in the main document available for download. All inquiries must be submitted in writing through the official channels stipulated in the bid notices to ensure confidentiality and formal communication.
Additional Information
Interested bidders are encouraged to review the complete tender documentation, including the requirement for technical clarifications which will be allowed for 2 days following bid submission. The complete set of requirements and additional documents are available for download through the provided links in the tender announcements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
Yes, participants must include OEM authorization certificates and any other relevant documents that demonstrate compliance with specified standards and quality for the gym equipment.
Bidders need to follow the online registration process through the designated procurement portal. Proper identification and business validity proofs must be provided during the registration process.
All documentation should be submitted in widely recognized formats such as PDF or Word. Specific formatting guidelines will be provided in the complete tender document.
Bidders must ensure that all equipment meets industry-standard quality metrics and specifications. Detailed product data sheets are to be submitted alongside the bid for assessment.
The gym equipment must comply with local and international quality standards applicable in the fitness equipment industry to ensure durability and safety.
Yes, compliance with the outlined technical specifications, product standards, and submission guidelines as stated in the tender documents is mandatory.
Equipment must undergo testing to validate technical parameters and performance measures. These requirements will be defined in detail within the final tender documentation.
The EMD required for this tender is INR 70,000 and must be submitted with the technical bid. Failure to submit the EMD may result in disqualification.
Post-award, the winning bidder must provide performance security in line with the stipulations outlined in the tender documents to ensure fulfillment of contract obligations.
Payment terms will typically be specified within the tender documents and will be contingent upon delivering equipment satisfactorily and passing all testing requirements.
The pricing evaluation will assess both technical capacity and cost, focusing on offering the most economically advantageous bids while maintaining compliance with all technical requirements.
Bids must be submitted electronically through the designated online procurement platform as specified in the tender announcement and main document.
Bidders must refer to the detailed timelines as outlined in the tender document, ensuring submission adheres strictly to those schedules.
Post-evaluation, bidders will be informed of the results via the method outlined in the tender’s main document.
MSEs may be eligible for reduced experience criteria and concessions in evaluation, aimed at encouraging participation and fostering small business growth.
Startups can avail exemptions on specific documentation if supported by relevant proof and necessary compliance to promote innovation and economic growth.
The tender explicitly encourages the use of domestically manufactured products and adherence to local content requirements, supporting the national initiative to boost local production capabilities.
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