Tender Timeline
Tender Description for Tender Number: GEM/2025/B/6094898
Tender Title: Supply of Fitness Equipment
Reference Number: GEM/2025/B/6094898
Issuing Authority: Department of Atomic Energy
Scope of Work and Objectives
The primary objective of this tender is to procure a diverse range of fitness equipment to enhance the physical well-being and health standards of the employees within the Department of Atomic Energy. The equipment encompasses various categories, including but not limited to Treadmills, Elliptical Cross Trainers, Exercise Bikes, Recumbent Bikes, Self-Powered Exercise Bikes, Leg Curl Machines, Pectoral Fly / Rear Deltoid Machines, Chest Press Machines, and several others listed herein.
The suppliers are expected to provide high-quality, durable fitness equipment that meets specified technical requirements aimed at ensuring safety and performance standards are upheld. By providing a comprehensive suite of fitness solutions, the department aims to foster a culture of healthy living and increase employee engagement through physical activity.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria:
- The bidder should be a legal entity registered in India.
- A valid GST registration number.
- Capability to supply the complete range of listed fitness equipment within the stipulated timeline.
- Experience in supplying fitness equipment to government or corporate organizations of similar scale and requirements is preferable.
Technical Requirements
Bidders are required to adhere to specific technical specifications for each piece of fitness equipment:
- Equipment must comply with international quality and safety standards.
- Each item should come with compliant performance certificates.
- Equipment should be ergonomic, ensuring safety and user comfort.
- Comprehensive manuals and warranty documentation should accompany each piece of equipment.
Financial Requirements
Bid submissions must include a detailed financial proposal, outlining:
- Pricing for each item listed in the tender.
- Any applicable taxes or surcharges.
- A bid security deposit (Earnest Money Deposit - EMD) equivalent to 2% of the total bid value, to be submitted alongside the proposal.
Document Submission Details
All required documentation, including technical proposals, financial bids, and compliance certificates, must be submitted electronically as per the guidelines provided in the tender. Late submissions may not be considered.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions for MSE startup benefits may be applicable as per the government’s policies to promote indigenous industries.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications.
- Price competitiveness and total cost analysis.
- Past experience and references.
- Quality assurance protocols adopted by the bidder.
Delivery Locations
Suppliers must deliver the fitness equipment to designated locations specified in the tender documents. It is crucial that deliveries are scheduled within agreed timelines to ensure prompt setup and utility.
Contact Information
For further inquiries, interested bidders may reach out to the relevant departmental contact details provided in the official tender announcement. It is essential to consult these for clarifications or submission assistance.
By adhering to these guidelines and submitting a compliant proposal, bidders can ensure that they are considered for this promising opportunity to supply fitness equipment within the Department of Atomic Energy, focusing on quality, performance, and service excellence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
32 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing a valid GST registration number, and demonstrating the capability to supply the complete range of fitness equipment specified in the tender. Bidders should ideally have prior experience in supplying such equipment to government or corporate sectors, enhancing their competitiveness in this tender.
The technical specifications necessitate compliance with international quality and safety standards. Each piece of equipment must be ergonomically designed to ensure user safety and comfort. Additionally, bidders must provide compliance certificates indicating that the equipment meets specified performance standards along with operating manuals and warranty documents upon delivery.
Bid submissions must include financial proposals detailing the pricing for each requested equipment item. An Earnest Money Deposit (EMD) equivalent to 2% of the total bid value is required. Payment terms will be elaborated post-award, typically based on delivery milestones and acceptance of the equipment, ensuring that the transition from seller to buyer is smooth and efficient.
The evaluation and selection process will assess bids on multiple factors, including adherence to technical specifications, pricing strategies, prior experience, and references. The department aims to ensure a thorough review of all submissions to select a vendor that can provide the best value for the equipment required while maintaining high standards of quality.
Micro, Small, and Medium Enterprises (MSEs) can expect provisions that encourage their participation through policies designed to promote indigenous manufacturing and services. These may include relaxed conditions on bid security, preferential pricing evaluation, and possible support in compliance with the ‘Make in India’ initiative, fostering a competitive environment for smaller enterprises.
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