Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6048438)
Server
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The GEM/2025/B/6048438 tender is released by the Department of Higher Education under the Ministry of Education. This tender focuses on the procurement of servers that will enhance the capabilities of educational institutions significantly. The Department is seeking qualified vendors to provide reliable, high-performance server solutions that fit into the strategic IT vision of various educational bodies.
Scope of Work and Objectives
The primary objective of this tender is to procure servers that meet the current and future demands of educational institutions. Vendors are expected to deliver servers that are efficient, scalable, and capable of handling extensive data loads. The scope includes the following:
- Supply and installation of servers
- Configuration and integration with existing IT infrastructure
- Provision of necessary training to the technical staff
- Post-installation support and maintenance services
The emphasis is on acquiring servers that support educational technologies and e-learning initiatives to enhance the effectiveness of education.
Eligibility Criteria
To qualify for participation in this tender, vendors must:
- Be a registered entity
- Possess a valid business license
- Have prior experience in supplying IT equipment, specifically servers
- Demonstrate financial stability and capability to fulfill the contract in a timely manner
Technical Requirements
Prospective bidders must ensure that their server offerings adhere to the following technical specifications:
- Minimum processor specifications
- RAM and storage capabilities
- Compliance with energy efficiency standards
- Enhanced security features for data protection
All technical specifications must be documented accurately to ensure compliance during the evaluation phase.
Financial Requirements
Vendors must provide a detailed financial proposal, including:
- Complete pricing including taxes
- Payment terms and conditions
- Any additional costs related to installation and support
- Earnest Money Deposit (EMD) as specified in the tender documentation
Document Submission Details
Interested parties are required to submit the following documents:
- Completed tender submission form
- Proof of eligibility and technical compliance
- Financial proposals
- Any additional certifications relevant to the tender
Submissions must be made electronically through the designated portal, ensuring that all formats and requirements are adhered to.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing added benefits. This includes:
- Reduced financial barriers to entry
- Prioritization in the evaluation process for eligible MSEs
- Support in compliance with 'Make in India' policies
Evaluation Process
The evaluation process will include:
- Preliminary screening of documents for eligibility
- Technical evaluation based on compliance with outlined specifications
- Financial evaluation to determine the most economically viable proposal
- Notifications will be sent to all bidders regarding the outcome of the evaluation.
Delivery Locations
The servers procured under this tender are expected to be delivered to specified educational institutions as outlined in the tender documents. Vendors should ensure their logistics capabilities to facilitate timely delivery and installation.
Contact Information
For any inquiries about the tender, potential bidders can reach out to the relevant department representatives through the official contact channels provided in the tender documentation, ensuring they adhere to proper communication protocols.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and having prior experience in supplying IT equipment, specifically servers. Vendors must also demonstrate financial stability capable of fulfilling the contract and must provide documented proof of these criteria during submission.
Vendors must include the following required certificates with their bid submission:
- Certificate of Registration
- Valid GST registration certificate
- Manufacturer’s Authorization (if applicable)
- Previous supply experience documents
All submitted documents should be clear, accurate, and in accepted electronic formats.
The Earnest Money Deposit (EMD) is a critical component for vendors participating in this tender. It needs to be submitted along with the financial proposal, which serves as a guarantee for the bid. The EMD amount and acceptable payment methods will be detailed in the tender documentation.
The payment terms structure will be specified in the financial proposal submitted by vendors. Generally, it involves an initial payment upon contract award, followed by milestone payments associated with delivery and successful installation of servers, and a final payment after satisfactory completion of all services.
The evaluation and selection process will involve a multi-stage approach, starting with a preliminary screening of submitted documents to ensure compliance with eligibility criteria. This will be followed by technical evaluations of each proposal based on adherence to technical specifications, concluding with a financial evaluation to select the most competitive bid. Successful bidders will be notified through the designated channels.
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