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Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6181368
Issuing Authority: Department of Higher Education, Ministry of Education
The Facility Management Services tender aims to procure comprehensive facility management solutions, including pest control services and other consumables, for educational institutions. This contract is a lump sum based procurement, where all associated services and products must be included in the contract cost, ensuring a streamlined and efficient approach to facility management support.
Scope of Work and Objectives
The primary objective of this tender is to maintain a clean, functional, and safe educational environment through a variety of services. These include:
- Pest Control Services: Regular pest control treatments to ensure a pest-free campus.
- Consummables Provisioning: Supply of essential consumables necessary for daily facility operations.
- Execution of upkeep plans, including regular inspections and maintenance of facilities.
The ideal contractor will be responsible for maintaining high standards of service to enhance the overall functionality and safety of the educational environment.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a legally registered entity.
- Have prior experience in facility management and pest control operations.
- Provide documented proof of similar projects completed successfully in the past.
- Meet all applicable statutory obligations and have the ability to provide necessary licenses and certifications.
Technical Requirements
The service provider must meet specific technical criteria, including but not limited to:
- Proficiency in pest control methods compliant with local regulations.
- Provision of trained staff equipped with proper tools and safety measures.
- Availability of consumables that comply with industry standards.
Financial Requirements
Bidders must showcase financial stability and the ability to execute the proposed services within the contract budget. A detailed breakdown of costs must be provided in the tender submission, demonstrating compliance with the lump-sum pricing method.
Document Submission Details
Interested bidders are required to submit their proposals electronically through the designated submission portal. All documentation must be clear and legible, encompassing:
- Company profile and credentials.
- Detailed response to the scope of work.
- Financial proposal including all costs associated with the contract.
Special Provisions
Bidders from Micro, Small, and Medium Enterprises (MSEs) will receive preferences in the evaluation process. Startups may also benefit from relaxed compliance guidelines to encourage participation in this tender.
Evaluation Process
Submissions will be evaluated based on:
- Compliance with eligibility criteria.
- Technical capabilities and experience.
- Financial proposals and value for money.
- Overall service delivery plan.
Successful bidders will be notified, and contracts will be awarded based on a comprehensive evaluation.
Delivery Locations
Services will be rendered across designated educational institutions under the jurisdiction of the Department of Higher Education, ensuring alignment with institutional requirements.
Contact Information
For any inquiries or clarifications regarding this tender, please contact the Department of Higher Education. Note that specific contact details were not available.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating experience in facility management and pest control services. Bidders must also provide evidence of completing similar projects successfully and uphold all relevant statutory obligations, including necessary licenses.
Bidders must supply documentation providing proof of their operational licenses, certifications related to pest control, and any relevant industry standards compliance certificates as required by the tender specifications for facility management services.
The registration process for this tender involves submitting detailed proposals through the designated online platform. All required documents and credentials must be included to confirm eligibility and facilitate the evaluation of bids.
A performance security may be required from the successful bidder, typically set as a percentage of the contract value. This ensures compliance and fulfillment of the contract terms, safeguarding the interests of the issuing authority.
The evaluation process will assess all submissions based on established criteria such as technical capabilities, compliance with eligibility requirements, and financial proposals. Only submissions that meet these criteria will proceed to the selection phase for contract award assessment.
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