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Tender Title: Electrical Energy and Power Monitoring System
Reference Number: GEM/2025/B/6080999
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Electrical Energy and Power Monitoring System tender encompasses the procurement of a state-of-the-art system aimed at enhancing the monitoring and management of electrical energy within educational institutions under the aegis of the Ministry of Education. This system will provide valuable insights into energy consumption, ensuring that power usage is optimized, patterns are analyzed, and necessary adjustments are implemented to promote sustainability and energy efficiency.
Scope of Work and Objectives
The primary objective of this tender is to establish an efficient Electrical Energy and Power Monitoring System that enables real-time tracking and reporting of energy usage across educational facilities. The successful bidder will be responsible for the design, installation, commissioning, and maintenance of the monitoring system. Key deliverables will include:
- Installation of energy monitoring devices.
- User-friendly software for data visualization and reporting.
- Training sessions for staff on system usage and management.
Eligibility Criteria
To qualify for this tender, bidders must meet specific criteria, including:
- Registration as a legal entity in the form of a sole proprietorship, partnership, or corporation.
- Proven experience in the installation and maintenance of energy management systems.
- A valid Goods and Services Tax (GST) registration.
Technical Requirements
Bidders are expected to meet the following technical requirements:
- Provision of a scalable power monitoring solution compatible with existing educational infrastructure.
- Real-time data analytics and reporting capabilities.
- Compliance with relevant safety and quality standards ensuring durability and reliability.
Financial Requirements
Respondents must provide evidence of financial stability, including:
- A minimum turnover threshold as specified by the Department of Higher Education.
- Bank statements or financial reports showcasing the bidder's capability to undertake contracts of similar scale.
Document Submission Details
All tender submissions must be completed electronically. Bidders must ensure that all relevant documents, including technical and financial proposals, are uploaded in the designated portal before the deadline.
Special Provisions
Micro, small, and medium enterprises (MSEs) and startups will receive preferential treatment in this tender cycle. Provisions include:
- Reduced qualifying criteria for MSEs to foster greater participation.
- Financial assistance mechanisms to help startups thrive in the competitive bidding landscape.
Evaluation Process
The evaluation of submitted proposals will focus on both technical and financial aspects, weighted to assess overall value and feasibility. Criteria include:
- Compliance with technical specifications.
- Cost-effectiveness of the proposal.
- Company experience and past performance in similar projects.
Delivery Locations
Successful bidders must be prepared to deliver and install the Electrical Energy and Power Monitoring System at various educational institutions as directed by the Ministry of Education.
Contact Information
For further inquiries or clarifications regarding this tender, interested parties should refer to the official contact channels provided in the tender documentation. The Department of Higher Education encourages transparent communication to ensure comprehensive understanding and participation in the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, such as a sole proprietorship, partnership, or corporation, with experience in energy management systems. Additionally, bidders must possess a valid GST registration. These criteria ensure that only qualified and capable proponents participate, thereby maintaining the tender’s integrity.
To meet the technical specifications, bidders must offer a scalable power monitoring solution that integrates with existing infrastructure while providing real-time data analytics and reporting features. Compliance with nationally recognized safety and quality standards is critical to guarantee the reliability and effectiveness of the power monitoring system proposed.
The payment terms will generally include conditions such as an initial payment upon contract signing, followed by milestone payments based on the completion of defined deliverables throughout the installation process. Adhering to these terms is essential for ensuring a smoothly executed project timeline.
The evaluation and selection process will be structured and systematic, focusing on both the technical merits and financial proposals submitted. Each bid will be assessed based on its compliance with specified criteria, overall cost-effectiveness, and the experience of the bidder in delivering similar projects.
Yes, the tender includes several benefits for MSEs. These may involve relaxed eligibility criteria to encourage participation, access to financial aid, and potential contract awards that empower smaller entities to compete fairly against larger companies. Such initiatives are in line with fostering inclusivity and innovation within the industry.
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