Tender Timeline
Tender Title:
Embedded Linux Based Biometric Attendance System (V3)
Reference Number: GEM/2025/B/6091702
Issuing Authority:
Department of Higher Education, Ministry of Education
Scope of Work and Objectives:
The objective of this tender is to procure Embedded Linux Based Biometric Attendance Systems (V3) to enhance attendance tracking and management within educational institutions. These systems will facilitate efficient and accurate attendance recording, ensure data integrity, and support administrative purposes. The awarded contractor will be responsible for providing, configuring, and maintaining these biometric systems across designated locations.
Eligibility Criteria:
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity specializing in biometric systems or related fields.
- Demonstrate previous experience in supplying similar technology solutions.
- Compliance with industry standards and regulations.
Technical Requirements:
The technical requirements for the biometric attendance system include:
- Support for embedded Linux architecture.
- Capability to capture and store biometric data securely.
- User-friendly interface for both administrators and end-users.
- Integration capabilities with existing attendance management systems.
Financial Requirements:
Bidders must provide detailed financial documentation, including:
- Pricing quotes for the total quantity requested (18 units).
- Any additional costs for installation and after-sales support.
- A breakdown of payment terms and conditions.
Document Submission Details:
Interested parties must submit their proposals in electronic format through the designated procurement portal. All submissions should include:
- Completed bid documents.
- Technical specifications.
- Financial proposals.
- Any other relevant documentation as stipulated in the tender guidelines.
Special Provisions:
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate and may be afforded preferential evaluation considerations.
Evaluation Process:
The evaluation of the bids will be conducted based on technical and financial criteria. The assessment will consider adherence to the specified technical requirements, pricing structures, and compliance with eligibility conditions.
Delivery Locations:
The delivery of the biometric attendance systems will be made to various educational institutions across designated regions, as specified by the issuing authority.
Contact Information:
For any inquiries regarding this tender, please refer to the official contact points provided in the submission guidelines. Specifications, further clarifications, and tender submissions must be routed through the designated official communication channels to ensure proper handling.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that specializes in the development and supply of biometric attendance systems. Bidders must demonstrate relevant experience and compliance with established industry standards. Additionally, all bidders should ensure they provide adequate documentation proving their operational capacity and past project successes to qualify.
Participants must submit various certificates during the application, including:
- Business registration certificate.
- Relevant technical and quality certifications confirming compliance with the industry standards (e.g., ISO or equivalent).
- A declaration of eligibility and financial stability. These documents verify that the bidder meets the tender requirements and reinforces their capability to deliver quality products.
The registration process for participating in this tender involves creating a profile on the designated procurement portal. Once registered, bidders must submit their proposals electronically, making sure to include all required documentation and adhere to the submission guidelines mentioned in the tender.
Bidders are required to submit their proposals in PDF or DOCX formats, ensuring that all files are clearly labeled. The accepted document formats should encapsulate all necessary details of the bid, including technical and financial sections, making them easily retrievable and assessable by the evaluating committee.
To ensure commitment towards fulfilling the contract obligations, bidders will be required to provide a Performance Security. This security often ranges between 5-10% of the contract value and serves as a safeguard against non-performance or delays in delivery. Specific terms regarding the performance security will be outlined in the tender document provided upon bid submission.
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