Tender Title: Biometric Book In/Out System At Gates
Reference Number: GEM/2025/B/6173795
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The tender for the Biometric Book In/Out System At Gates entails the supply and installation of a sophisticated biometric system designed to facilitate the accurate recording of personnel entering and exiting premises, predominantly strategic locations overseen by the Department of Military Affairs. This system is essential for enhancing security measures while streamlining the check-in and check-out processes at various gate points.

Scope of Work and Objectives:
The primary objective of this tender is to acquire a biometric solution that is user-friendly, durable, and scalable, ensuring effective access control and identity verification at multiple entry points. The scope consists of the provision of hardware, software integration, and technical support. Key deliverables include capabilities for real-time data capture, historical visitor data management, and the ability to generate comprehensive reports.

Eligibility Criteria:
To qualify for this tender, bidders must be a legally registered business entity with a solid track record in providing biometric solutions. Relevant sector experience and previous successful installations of similar systems will be pivotal. The bidder must also possess necessary certifications that validate their operational standards.

Technical Requirements:
Bidders should propose a biometric system that meets the specified technical requirements, such as:

• High-accuracy fingerprint or facial recognition technologies.
• Capability to handle a specified volume of traffic (number of transactions per minute).
• Compatibility with existing security infrastructure and systems.
• Software features that include data encryption and secure user access levels.

Financial Requirements:
Bidders must provide a full financial proposal that outlines all costs associated with the project, including equipment, installation, ongoing maintenance, and any associated software licensing fees. Financial stability and the ability to offer satisfactory payment terms will be assessed.

Document Submission Details:
Proposals must be submitted electronically via the designated procurement platform. Interested parties are advised to include all required documentation that supports their bids, including technical specifications and financial statements.

Special Provisions:
This tender offers advantages to Micro, Small, and Medium Enterprises (MSEs) and startups. Preference may be granted to those organizations, encouraging greater participation from smaller businesses.

Evaluation Process:
Proposals will undergo a thorough evaluation based on predefined criteria, including technical specifications, financial viability, and added value services. The selection process will prioritize proposals that not only comply with the mandatory requirements but also present innovative solutions.

Delivery Locations:
The successful bidder will be required to deliver the biometric systems to various military facilities across the country as specified in the awarded contract.

Contact Information:
For further inquiries about the tender, interested bidders may reach out through the official communication channels provided on the procurement platform. All queries should be directed to the Department of Military Affairs for prompt assistance.