Tender Title: Catering Service for Educational Institution

Reference Number: 408491813

Issuing Authority/Department: Department of Higher Education, Ministry of Education

The Catering service tender aims to procure comprehensive catering services for an educational institution under the jurisdiction of the Ministry of Education. This tender encapsulates a wide range of responsibilities, including meal planning, preparation, service, and cleanup, ensuring that the dietary needs of students and staff are met within required standards.

Scope of Work and Objectives

The primary objective of this tender is to engage a contractor who can provide high-quality catering services on a duration-based contract. The successful bidder will be responsible for:

• Providing nutritious meals for a total of 2,150 individuals.
• Ensuring compliance with specific dietary requirements, including vegetarian and non-vegetarian options.
• Managing meal services throughout the academic calendar, ensuring timely delivery and adherence to health guidelines.
• Maintaining exceptional standards of cleanliness and safety in food preparation and service areas.

Eligibility Criteria

To qualify for this tender, bidders must:

• Be legally registered entities recognized in relevant jurisdictions.
• Demonstrate prior experience in providing catering services within institutional settings, preferably in educational institutions or similar environments.
• Meet all statutory regulations and requirements related to food and safety standards.

Technical Requirements

Bidders need to provide documentation that demonstrates:

• Their capacity to prepare and serve a variety of meal options that cater to diverse dietary preferences.
• Adequate staffing levels, including trained chefs and support staff, ensuring efficiency in service delivery.
• A clear plan for inventory management reflecting the ability to handle the quantity specified.

Financial Requirements

Bidders are required to submit their financial proposals, ensuring:

• Detailed cost breakdowns including meal prices, service charges, and any additional fees.
• Compliance with budget limits as specified by the Department of Higher Education.
• Provision of performance security to safeguard against any potential breaches of contract.

Document Submission Details

All bid submissions must be presented in a clearly structured format, including:

• Completed tender forms.
• Financial proposals.
• Technical qualifications and relevant documentation as outlined in the tender.
  Submissions should be made electronically, adhering strictly to the specified guidelines provided in the bid documentation.

Special Provisions

• Micro, Small, and Medium Enterprises (MSEs) may receive special consideration during the evaluation process.
• Startups are encouraged to participate, with provisions designed specifically to increase their visibility and competition within this tender process.

Evaluation Process

Bids will be evaluated on:

• Technical merit, including compliance with outlined requirements and service capability.
• Cost-effectiveness and clarity of financial proposals.
• Past performance and references based on similar contracts.

Delivery Locations

Catering services will be required at various locations on campus as specified in the tender documentation. The bidder must allocate logistics for timely meal delivery to these locations.

Contact Information

For further inquiries, bidders are encouraged to reach out to the Department of Higher Education through the official communication channels noted in the tender documentation.