Tender Timeline
Tender Title: Catering Service (Duration Based)
Tender Reference Number: 15bcf125d
Issuing Authority/Department: Department of Higher Education, Ministry of Education
Overview
The Department of Higher Education is inviting proposals for catering services on a duration-based policy to support its various functions. This tender is aimed at ensuring the delivery of high-quality catering services that align with educational and administrative standards. The selected vendor will be responsible for providing services for events, meetings, and functions organized by the Department over a specified period.
Scope of Work and Objectives
The scope of work includes the provision of comprehensive catering services, which will cover the following key areas:
- Preparing and serving meals for various events and gatherings.
- Catering to specific dietary requirements and preferences.
- Ensuring that food quality, hygiene, and safety standards are adhered to.
- Timely setup and cleanup of catering areas.
The main objective is to select a vendor who can consistently provide delicious, nutritious meals and meeting the expected quality standards outlined in the tender.
Eligibility Criteria
To participate in the tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity with valid documentation.
- Possess experience in providing catering services for educational institutions or similar organizations.
- Have a proven track record of managing catering contracts of similar scope and scale.
- Ability to comply with hygiene and safety standards mandated by health authorities.
Technical Requirements
Bidders are required to demonstrate expertise in catering services, which will include:
- A detailed menu proposal catering to diverse dietary needs.
- Documentation to validate the quality of food preparation.
- Information on equipment and facilities used for food preparation and service.
- Evidence of trained staff adhering to safety standards.
Financial Requirements
Bidders must provide a financial proposal that outlines the total cost for the duration of the services. This proposal should include:
- Breakdown of costs based on event type.
- Clarity regarding payment terms and conditions.
- Any additional costs for specialized requests.
Document Submission Details
All required documents must be submitted electronically through the designated tender portal. Bidders should ensure that all information is accompanied by relevant certificates and supporting documentation as specified in the tender guidelines.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will receive benefits in terms of relaxed eligibility criteria and support in the procurement process. Startups will also be encouraged to apply to foster innovation and competition within the sector.
Evaluation Process
The evaluation will involve:
- Initial qualification checks based on eligibility criteria.
- Technical evaluation of submitted proposals focusing on menu quality, compliance with requirements, and previous experience.
- Financial proposal assessment will be based on pricing competitiveness and overall value offered.
Overall quality, responsiveness, and service quality will be critical in the evaluation process.
Delivery Locations
The catering services will primarily be delivered at various locations associated with the Department of Higher Education, including but not limited to educational institutions and administrative offices.
Contact Information
For any inquiries related to this tender, interested bidders are encouraged to visit the official website of the Department of Higher Education or its designated contact links provided within the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the catering industry, possessing documented experience in delivering catering services, and meeting specific quality and hygiene standards mandated by health authorities. Bidders must demonstrate the capacity to manage their services efficiently to cater to the needs of educational institutions.
Bidders must hold specific certifications related to food safety and hygiene, such as ServSafe or equivalent qualifications. Additionally, evidence of successful past contracts in the catering sector should be provided to validate experience and capability.
The submission process requires all bidders to electronically upload their proposals through the designated tender portal. Document formats accepted typically include PDF and Word formats, thereby ensuring that all details are clear and accessible for evaluation.
A performance security is usually mandated to ensure that the selected bidder meets the contract standards. The percentage of the total contract value will be outlined during the final agreement phase. Compliance with all agreed terms is crucial for the duration of the service provision.
MSEs are granted preferential treatment through initiatives aimed at fostering inclusive growth. This includes lower eligibility thresholds, assistance in the application process, and the potential for mentorship to navigate the tendering landscape effectively. These provisions encourage greater participation from MSEs and foster innovation in catering services.
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