Department of Higher Education Tender by Delhi University (GEM/2025/B/6108661)
Students Lab Stool,Staff Chairs,Executive Chair,Staff room chairs,Adjustable Counter chairs,Teacher
Tender Timeline
Tender Title: Bid for Various Customized Furniture Items
Reference Number: GEM/2025/B/6108661
Issuing Authority
This tender is issued by the Department of Higher Education, under the Ministry of Education.
Scope of Work and Objectives
The objective of this tender is to procure a variety of customized furniture items designed for educational environments. This includes, but is not limited to, Students Lab Stools, Staff Chairs, Executive Chairs, Staff Room Chairs, and Adjustable Counter Chairs. The total quantity required is 367 pieces, which will cater to various educational facilities. The selected supplier will be responsible for the delivery and proper installation of the specified furniture items in the designated locations to meet the functional and aesthetic needs of educational spaces.
Eligibility Criteria
Eligible bidders must be legally registered organizations with the capability to deliver high-quality furniture. They should possess the necessary licenses and certifications relevant to the manufacturing and supply of furniture items. Bidders are required to demonstrate experience in similar projects and provide a list of references to validate their expertise.
Technical Requirements
Bids must meet specific technical requirements as stipulated in the tender documentation. This includes adherence to quality standards for materials and finishes, ergonomic design principles for educational use, and potential customizations based on client requests. All furniture pieces must comply with safety regulations and environmental standards ensuring durability and longevity in a busy educational environment.
Financial Requirements
Bidders must provide a detailed cost breakdown of their proposal, including itemized pricing for each type of furniture, delivery, and installation costs. Transparent financial documentation is a must, including but not limited to past financial statements proving the bidder's fiscal stability and ability to undertake the project.
Document Submission Details
All bids must be submitted in electronic format through the designated tender portal before the submission deadline. The submission must include completed forms, financial documents, technical specifications, and any relevant certificates. Incomplete applications will not be considered.
Special Provisions
There are provisions in place to encourage bidding from Micro, Small, and Medium Enterprises (MSEs) and startups. These businesses are encouraged to participate actively as they contribute to local economies and workforce development. Benefits may include reduced financial requirements and preference during the evaluation process.
Evaluation Process
Bids will undergo a thorough evaluation process assessing both technical and financial aspects. Criteria such as compliance with requirements, bid price, quality of materials proposed, and delivery timelines will heavily influence decision-making. The bid with the highest score will be awarded the contract while ensuring fair competition and transparency.
Delivery Locations
Furniture delivery will be required at specified educational institutions designated by the Department of Higher Education. Bidders should consider logistics and shipping costs in their proposals.
Contact Information
For further inquiries, bidders are encouraged to reach out to the Department of Higher Education through the official contact methods provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include the need for bidders to be legally registered entities capable of delivering high-quality furniture. Bidders should possess the relevant licenses and certifications and must have experience in similar projects. Those interested should also provide a list of references to demonstrate their capability and experience.
Bidders are required to submit documents that demonstrate compliance with local laws and regulations governing furniture manufacturing. This typically includes certifications related to quality standards and safety. Evidence of meeting specific environmental standards may also be necessary, dependent on the specifications outlined in the tender documents.
The registration process entails creating an account on the designated tender portal where bids are to be submitted. Bidders need to fill out the required forms accurately, upload relevant documents, and ensure their submission adheres to the specific guidelines provided in the tender notice.
Documents should generally be submitted in widely accepted formats such as PDF, DOCX, or XLSX. Specific details about document formatting are typically outlined in the tender instructions, and adherence to these instructions is critical to avoid disqualification.
Bidders must provide an Earnest Money Deposit (EMD) as specified in the tender. This deposit assures the commitment of bidders to their proposals. Additionally, a performance security may also be required upon contract awarding, which acts as a guarantee for the fulfillment of contract terms. The specific amounts and details will be delineated in the tender documents.
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