The GEM/2025/B/6134876 tender is being issued by the Department of Military Affairs under the Ministry of Defence. This tender seeks suppliers for a comprehensive range of furniture items, including but not limited to Cafeteria Chairs, Office Chairs, Metal Beds, Steel Shelving Cabinets, and various types of tables and storage solutions.
Scope of Work and Objectives
The primary objective of this tender is to procure a total quantity of 444 robust furniture items to support the operational needs of the Department of Military Affairs. The bidders must ensure that all offered products comply with the established quality and safety standards, including specifications outlined in Indian Standards (IS). The products must be suitable for both indoor and outdoor use, offering durability and aesthetic appeal.
Eligibility Criteria
To be eligible to bid for this tender, participating entities must meet specific qualifications:
- Must be a registered legal entity in accordance with local business regulations.
- Must have experience in supplying furniture and related goods, specifically to government departments or public sector undertakings.
- Compliance with all local and national regulatory standards for manufacturing and distribution of furniture items.
Technical Requirements
The tender demands that all proposed products meet the following technical specifications:
- Cafeteria Chairs and Office Chairs should meet the standards of IS 3312 (V3).
- Composite Office Tables must comply with IS 8126 (V2).
- Steel Shelving Cabinets should be adjustable and adhere to IS 3312 (V3) guidelines.
- Additional furniture items include various tables, storage units, and seating solutions, all required to ensure quality, safety, and utility.
Financial Requirements
Bidders need to present a sound financial proposal, reflecting competitive pricing without compromising quality. Consideration will be given to long term cost-effectiveness and value addition in terms of maintenance and functionality of the furniture.
Document Submission Details
Submissions must be made as prescribed, including all required documentation such as:
- Proof of eligibility.
- Detailed product specifications.
- Financial proposals. Bids should be submitted electronically through the designated platform as outlined by the Department of Military Affairs.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, offering them opportunities to participate under supportive terms. This is in alignment with government initiatives to promote capacity building among smaller businesses and stimulate local economic growth.
Evaluation Process
The evaluation of submitted bids will follow a structured assessment based on:
- Compliance with technical specifications.
- Overall pricing dynamics.
- Supplier’s past performance in similar projects.
- Quality assurances and warranties offered.
Delivery Locations
The tender stipulates delivery of the chosen furniture items to various locations designated by the Department of Military Affairs. Specific addresses and distribution requirements will be provided post-selection.
Contact Information
For further clarifications, interested bidders are encouraged to reach out to the Department of Military Affairs. Specific contact details will be available on the tendering platform for any inquiries or assistance required during the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
18 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with a solid background in supplying furniture to government bodies or similar sectors. Bidders should demonstrate compliance with local regulations and standards during the submission process.
Yes, bidders must provide certifications that demonstrate compliance with relevant quality standards. These include adherence to Indian Standards (IS) applicable to the furniture items in this tender, thereby assuring quality and safety.
The registration process involves submitting registration documents through the designated procurement portal. Potential bidders must furnish necessary details like business registrations, previous experience, and compliance certifications to successfully register.
Submissions must be made in both electronic formats, typically including PDF and Excel files, properly structured to ensure all required details are communicated clearly. Bidders should follow guidelines provided in the tender documentation for specific requirements.
Payment terms will generally include an initial advance payment followed by milestone payments tied to delivery and acceptance of the furniture. Detailed provisions will be outlined in the final contract after successful evaluation and selection.
Feel free to consult the official procurement platform for any further inquiries about the tender or submission process.
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