Tender Title: Supply and Installation of Servers

Tender Reference Number: GEM/2025/B/6069688

Issuing Authority/Department: Department of Higher Education, Ministry of Education

The Department of Higher Education under the Ministry of Education invites bids for the supply and installation of servers for various educational institutions across the country. This tender aims to enhance the IT infrastructure in educational settings and ensure that institutions are equipped with reliable and efficient server systems. We are seeking experienced vendors who can deliver high-quality products and installation services within the specified framework.

Scope of Work and Objectives

The primary objective of this tender is to supply one or more servers that meet the functional and performance requirements as outlined in the technical specifications. Selected bidders are expected to ensure proper installation, configuration, and testing of the servers at designated locations. Essential components include but are not limited to:

• Hardware supply (including servers with necessary configurations).
• Installation and configuration services.
• Initial testing and support for operational readiness.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet several eligibility criteria:

• Registration as a legal entity and providing relevant documentation.
• Proven experience in supplying and installing server systems.
• Positive track record of completing similar projects successfully.
• Financial stability and the ability to provide performance guarantees if required.

Technical Requirements

Bidders must ensure that the servers provided meet the stipulated technical specifications, including but not limited to:

• Minimum processing capabilities.
• Adequate memory and storage capacity.
• Compatibility with existing systems in the specified institutions.
• Compliance with specific performance standards set by the issuing authority.

Financial Requirements

Participating vendors must demonstrate financial capability, including:

• Relevant certificates indicating financial stability.
• Provision of an Earnest Money Deposit (EMD) as specified in the tender documents.
• Performance security to ensure compliance with contractual obligations post-award.

Document Submission Details

All necessary documents, including technical and financial proposals, must be submitted electronically through the designated platform. Bidders must follow the specified formats for submission to avoid disqualification. Detailed guidelines will be available within the tender documents.

Special Provisions

This tender encourages participation and considers benefits for Micro, Small, and Medium Enterprises (MSEs). Special provisions may include relaxation in qualification criteria and additional points during evaluations. Startups are also encouraged to participate and will benefit from preferential treatment under government policies.

Evaluation Process

Bids will be evaluated based on predefined criteria, which include:

• Technical performance capability.
• Financial viability and pricing competitiveness.
• Experience and past performance in delivering comparable services.

This evaluation will follow a transparent process ensuring that the best service provider is selected based on merit.

Delivery Locations

The servers must be delivered and installed at designated educational institutions across various locations defined in the tender documents.

Contact Information

Further information regarding this tender can be obtained by contacting the Department of Higher Education. For queries about the technical specifications or clarification about submission processes, interested parties are encouraged to reach out through official communication channels provided in the tender documents.