Department of Higher Education Tender by Indian Institute Of Information Technology (iiit) (GEM/2025/B/6116947)
Workstation,UPS,Printer,Item 4,Item 5
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Tender Title: Computer Peripherals
Tender Reference Number: GEM/2025/B/6116947
Issuing Authority/Department: Ministry of Education, Department of Higher Education
The Computer Peripherals tender aims to procure essential computer peripherals, consisting of workstations, UPS systems, and printers. The objectives of this tender are to ensure that educational institutions have access to reliable and efficient technology resources, fostering an enhanced learning environment conducive to both teaching and administrative purposes.
Scope of Work and Objectives
The scope encompasses the delivery and installation of various computer peripherals, with a total quantity of five distinct items summarized below:
- Workstations (multiple units)
- Uninterruptible Power Supply (UPS) systems (multiple units)
- Printers (multiple units)
The primary objective is to provide educational institutions with up-to-date technological equipment that adheres to specified standards, enhancing both performance and efficiency.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements that include being a registered entity with valid certifications. Bidders must demonstrate experience in supplying similar items to qualify for the Computer Peripherals project, ensuring they possess the capability to fulfill the outlined requirements.
Technical Requirements
The technical specifications for the computer peripherals include adherence to defined performance standards for workstations, UPS systems, and printers. Bidders must provide detailed technical datasheets alongside their proposals to showcase compliance with the technical criteria, ensuring that all products meet the necessary quality and functional standards.
Financial Requirements
Bidders need to demonstrate financial stability through recent financial statements, showcasing their capacity to handle the procurement process and deliver the required items within budget. Furthermore, bidders are typically required to submit an Earnest Money Deposit (EMD) to ensure serious participation in the tender process.
Document Submission Details
All submissions must be made electronically through the designated platform, following specific procedures outlined by the Ministry of Education. Bid documents shall include:
- Technical proposal
- Financial bid
- Bidder’s qualifications
- Compliance certifications
Special Provisions
Interested parties, particularly Micro, Small, and Medium Enterprises (MSEs) and startups, may benefit from specific provisions designed to encourage participation. Such encouragement may include exemptions from certain eligibility criteria and other incentives aimed at supporting smaller enterprises in accessing government tenders.
Evaluation Process
The evaluation of submitted tenders will be conducted based on the submitted technical and financial proposals, with weightage assigned to both technical compliance and cost-effectiveness. Bidders must ensure that their proposals not only meet technical specifications but also provide a competitive pricing strategy.
Delivery Locations
Successful bidders will be required to deliver the ordered computer peripherals to specified educational institutions as designated in subsequent communications from the Ministry of Education. These locations will be detailed upon contract award.
Contact Information
For inquiries regarding this tender, please refer to the official communication channels provided by the Ministry of Education. Detailed contact information will be available on the tender portal.
In summary, the Computer Peripherals tender is a critical endeavor by the Ministry of Education aimed at enhancing the technological capabilities of educational institutions. Bidders are urged to fully understand the tender requirements, ensure compliance, and prepare complete and competitive proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a registered entity with a valid business license. Bidders must possess the necessary certifications in accordance with industry standards and demonstrate experience in supplying computer peripherals or similar items to educational institutions. The ability to provide comprehensive service support post-purchase is also a key factor in eligibility. Additionally, bidders must comply with any specific conditions laid out by the issuing authority.
The technical specifications for the products include performance standards that must be met by workstations, UPS systems, and printers. Bidders are required to submit detailed technical datasheets that outline the specifications, quality standards, and compliance with the tender’s requirements. Emphasis will be placed on reliability, efficiency, and suitability for educational environments. Products failing to meet defined specifications may be disqualified during the evaluation process.
The Earnest Money Deposit (EMD) is a security deposit required from bidders to ensure serious participation. The EMD amount is defined in the tender documentation and must be submitted along with the bid proposal. This deposit will be refunded to unsuccessful bidders in due course, while the successful bidder’s EMD may be converted into a performance security after contract signing. It is essential that bidders adhere to the specified EMD requirements to avoid disqualification.
Bids must be submitted electronically through the designated tendering platform specified by the Ministry of Education. Each bidder must ensure that they upload all required documents, including technical proposals, financial quotes, and proof of eligibility, in accordance with submission guidelines. It is crucial that submissions are made within the designated timeframe to be considered valid.
Micro, Small, and Medium Enterprises (MSEs) and startups may enjoy several benefits, such as relaxation of eligibility criteria, assistance in the application process, and potential price preferences during tender evaluations. Such provisions are aimed at encouraging participation and fostering inclusivity in government procurement, ensuring that smaller entities have the opportunity to compete effectively alongside larger competitors. These benefits support the broader goals of stimulating economic growth and innovation.
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