Tender Title: Multifunction Machine MFM (V2)
Reference Number: 21960c7ad
Issuing Authority: Department of Higher Education, Ministry of Education

The Multifunction Machine MFM (V2) tender aims to procure two units of advanced multifunction machines designed to enhance productivity in educational institutions. These machines are expected to facilitate a variety of tasks including printing, scanning, copying, and faxing with high efficiency and quality. The primary objective of this tender is to equip educational facilities with state-of-the-art technology that supports teaching and administrative functions, promoting an effective learning environment.

Scope of Work and Objectives

The scope of work includes:

• Supply and delivery of two Multifunction Machines (MFM) as specified in the technical requirements.
• Installation and setup of the machines on-site, ensuring full functionality.
• Training for staff on the operation and maintenance of the machines.
• Provision of at least one year of technical support and maintenance services post-installation.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Be a registered company or entity with a valid business license.
• Have prior experience in supplying and maintaining multifunction machines.
• Organizational financial stability must be evident, typically demonstrated through previous contracts or audited financial statements.

Technical Requirements

The technical requirements for the Multifunction Machines include, but are not limited to:

• Capability to perform printing, scanning, copying, and fax in color and black & white.
• A minimum print resolution capacity of 600 x 600 dpi.
• Fast printing speeds, ideally a minimum of 25 pages per minute for monochrome documents.
• Energy-efficient models compliant with relevant environmental regulations.
• User-friendly interface and accessible maintenance options.

Financial Requirements

Bidders must also adhere to financial requirements that include submitting a quotation that adheres to budgetary constraints set forth by the ministry. Furthermore, an Earnest Money Deposit (EMD) as a form of financial security to participate in the bidding process is mandatory.

Document Submission Details

Participating bidders must submit:

• Completed tender forms as provided.
• Proof of eligibility and experience, including relevant certificates.
• Technical specifications and compliance documents related to the machines offered.
• Financial documents that include quotation and details of EMD.

Special Provisions

Special provisions will be made for Micro, Small, and Medium Enterprises (MSEs) and startups. These organizations may benefit from various government incentives aimed at fostering entrepreneurship and innovation, making them eligible for concessions in the procurement process.

Evaluation Process

The evaluation process for this tender will be carried out in a structured manner, including points allocation based on:

• Compliance with technical specifications.
• Financial aspects of the bid.
• Delivery timelines and support offered.
  Bids will be assessed for technical soundness and competitive pricing, ensuring that the best value is achieved for the Ministry of Education.

Delivery Locations

Delivery of the Multifunction Machines is expected to be made to designated educational institutions. Specific locations will be provided to successful bidders upon contract awarding.

Contact Information

For further inquiries related to this tender, interested parties may refer to the Department of Higher Education. Direct communication can be established via email or phone, following the submission guidelines provided with this tender.