Department of Home Tender by Director General Of Civil Defence (GEM/2025/B/6157309)

Tender Title: Supply and Distribution of File/Folder (V3)
Reference Number: GEM/2025/B/6157309
Issuing Authority/Department: Department of Home, Ministry of Home Affairs

Background

The Department of Home is seeking bids for the supply and distribution of File/Folder (V3). This tender aims to acquire 2,000 units of high-quality folders, ensuring efficient organization and protection of documents for various departmental needs.

Scope of Work and Objectives

The primary objective of this tender is to establish a robust supply chain for File/Folder (V3). The scope includes:

• Manufacturing or sourcing folders that meet specified design and material criteria.
• Timely delivery to designated locations as specified by the Department of Home.
• Providing packaging that ensures the integrity of the folders during transport.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with the appropriate licensing and certifications to operate within the industry.
• Have a proven track record in supplying similar products.
• Meet financial stability requirements, demonstrating the capacity to fulfill large orders.

Technical Requirements

Bidders must submit proposals that adhere to specific technical specifications, which include:

• Material specifications must ensure durability and resistance to wear.
• Folder dimensions and design must align with standard regulatory requirements.
• Compliance with environmental standards in manufacturing processes.

Financial Requirements

Bidders must provide detailed financial documents, including:

• A breakdown of pricing per unit for the File/Folder (V3).
• Payment terms, specifying conditions for payment upon delivery or other agreed-upon stages.
• A comprehensive quotation that includes all additional costs such as packaging and transportation.

Document Submission Details

All documents associated with this tender must be submitted electronically. Bidders should ensure that proposals are complete and follow the prescribed formatting and submission guidelines. A checklist may be included to facilitate the submission process.

Special Provisions

There are provisions in place that favor certain groups. Micro, Small, and Medium Enterprises (MSEs) may benefit from:

• Reserved quotas for bids submitted by MSEs.
• Simplified evaluation processes to encourage participation from smaller organizations.
• Startups may be offered additional support to foster innovation in the products supplied.

Evaluation Process

Bids will be evaluated based on a weighted scoring system that considers:

• Compliance with technical requirements.
• Pricing competitiveness and overall value offered.
• Previous performance records and references.

Delivery Locations

Bidders must indicate the ability to deliver to specified locations outlined by the Department of Home. Delivery timelines and logistics plans are essential components of the proposal.

Contact Information

For inquiries related to this tender, interested parties may contact the Department of Home directly. Specific contact details are available in the tender documentation.

Conclusion

This tender represents a significant opportunity for suppliers of office materials to engage with a governmental body, fostering long-term partnerships while ensuring that the Department of Home receives the requisite File/Folder (V3) efficiently and effectively.

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