Department of Justice Tenders (GEM/2025/B/6132672)

Tender Title: Scanner Procurement

Tender Reference Number: GEM/2025/B/6132672

Issuing Authority:
Department of Justice, Ministry of Law and Justice

Scope of Work and Objectives

The objective of this tender is to procure 15 Scanners (V2) to enhance the operational capabilities of the Department of Justice. The scanners will streamline workflow processes, facilitate electronic records management and improve overall efficiency in handling legal documents. Interested bidders are to ensure that the scanners meet the stipulated technical specifications and quality standards, effectively catering to the needs of the department.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

1. Must be a registered entity under applicable laws.
2. Ensure compliance with industry standards for manufacturing and supplying scanners.
3. Provide necessary documentation showcasing past experience in delivering similar equipment to government entities.

Technical Requirements

The technical specifications for the scanners should include:

• High-speed scanning capabilities (preferably over 20 pages per minute).
• Duplex scanning functionality.
• Support for various document sizes and formats.
• Robust image processing features to maintain clarity and quality.
• User-friendly interface and software compatibility.

Bidders must provide a product data sheet detailing compliance with these technical requirements.

Financial Requirements

All participating bidders are required to submit their financial proposals, which must include:

• Detailed pricing breakdown for the complete order of scanners.
• Application of any applicable taxes and fees.
• Payment terms must be clearly outlined, ensuring transparency.

Document Submission Details

Documents must be submitted through the designated electronic procurement platform. Each proposal should include:

• A duly filled technical bid, ensuring adherence to specifications.
• Financial bid in a separate document.
• Required certificates and eligibility documents should be provided alongside the bids.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in the tender process. Preference may be given to bidders that fulfill specific requirements aimed to boost local enterprising efforts.

Evaluation Process

The evaluation of bids will follow these steps:

1. Verification of eligibility requirements and documentation submitted.
2. Assessment of the technical proposal for compliance with specifications.
3. Financial proposal review, focusing on cost-effectiveness and value for money.
4. Awarding of the contract will be based on the best overall score, considering both technical excellence and financial competitiveness.

Delivery Locations

The scanners should be delivered to the offices of the Department of Justice as specified in the submission documentation. Further instructions on the specified delivery point will be communicated upon final selection of the winning bidder.

Contact Information

For any inquiries regarding this tender, interested bidders should refer to the contact details as provided on the official tender portal.

Conclusion

This tender represents an opportunity to contribute to the judicial system's efficiency through advanced scanning technology. Companies who meet the outlined criteria and possess the necessary ability to deliver high-quality scanning equipment are encouraged to submit their proposals, ensuring all requirements are met.