Tender Title: IT SPARES
Reference Number: 9cdaf4a
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Government of India, through the Department of Military Affairs, has issued a tender for the procurement of critical IT SPARES, categorized as components necessary for the maintenance and enhancement of IT systems. This tender is aimed at ensuring the operational readiness and functionality of military technology through the provision of essential spare parts.
Scope of Work and Objectives
The successful bidder will be required to supply the following components:
- Printer Head
- Pick-up Roller
- Logic Card
- Front Panel
- Paper Feed Roller
The primary objective of this tender is to ensure the seamless operation of military IT assets, minimizing downtime and improving service delivery capabilities. Components must meet specified performance requirements to guarantee reliability and quality.
Eligibility Criteria
To qualify for participating in this tender, bidders must:
- Possess a valid business registration.
- Be engaged in the market of IT components for a minimum duration as stipulated in the tender guidelines.
- Demonstrate prior experience in providing similar products/services to government agencies or recognized organizations.
Technical Requirements
Bidders must ensure that all offered IT SPARES comply with the latest technical specifications and quality standards mandated by the Ministry of Defence. This includes adherence to safety and operational protocols outlined in official documentation.
Financial Requirements
Bidders are required to provide comprehensive financial documentation to demonstrate capability to fulfill the financial commitments associated with this tender. Financial proposals must reflect competitive pricing aligned with market standards for the listed components.
Document Submission Details
Applications must be submitted in a structured manner, including:
- A signed bid document detailing all proposed items.
- Certification of compliance with technical specifications.
- Financial offers and related documents.
These submissions should be made electronically through the designated portal specified by the tender authority.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage participation and support local businesses. Additionally, alignment with the 'Make in India' initiative is a focus, underscoring the importance of local sourcing and manufacturing.
Evaluation Process
All bids will undergo a systematic evaluation which will assess:
- Compliance with eligibility and technical requirements.
- Competitive pricing.
- Proven track record in similar supply contracts.
Delivery Locations
Goods must be delivered to designated military facilities, with specifications provided upon awarding the contract, ensuring smooth logistics and minimal disruption.
Contact Information
For further inquiries or clarifications, bidders may contact the Department of Military Affairs, Ministry of Defence. Specific contact details are to be acquired through the official government portal or related tender documentation.
This tender represents a crucial opportunity for suppliers in the technology field, enabling the enhancement of military operational effectiveness through the provision of quality IT components. Each proposal's careful preparation and timely submission will play a vital role in the selection process, and all stakeholders are encouraged to comply with the stipulated guidelines to facilitate a smooth procurement process.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing relevant experience in supplying IT parts, and adhering to prescribed financial stability standards. Specifically, bidders must present documentation that proves their capability to fulfill the contractual obligations associated with the tender, along with compliance with quality specifications mandated by the authority.
Bidders are required to submit a variety of certificates such as a valid business registration certificate, GST registration, and any technical compliance certifications relevant to the IT components being offered. These certifications ensure that the bidder adheres to industry standards and regulatory compliance, bolstering their proposal’s credibility during evaluation.
Documents must be submitted electronically in commonly accepted formats such as PDF, DOCX, or XLSX. It is critical to ensure that all submissions are clear and legible to facilitate efficient evaluation by the tender committee. Each document must be clearly labeled and organized according to the submission guidelines outlined in the tender notice.
An Earnest Money Deposit (EMD) is mandatory to ensure the seriousness of the bidders regarding their submission. The required amount will be specified in the tender document, and failure to submit the EMD along with the bid may result in disqualification from consideration. The EMD will be returned to unsuccessful bidders following the completion of the tender evaluation process.
Micro, Small, and Medium Enterprises (MSEs) benefit from a preferential treatment policy that encourages their participation in government contracts. This includes reduced EMD requirements, as well as possible price preferences during the evaluation process, thereby promoting local economic growth and innovation within these sectors. The initiative supports the government’s aim to bolster MSEs’ contribution to the overall industrial landscape.
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