Provision of Plant Spares - Department of Military Affairs

116HC92592 Screen Clutch,CFK0200522 Key,3026180440 Oil Filter,4127181537 Fuel Filter,30Z6180804 Fan

Goods
Qty:367

Tender Timeline

Tender Issue
June 8, 2025 at 12:56 AM

Tender Title: Provision of Plant Spares
Tender Reference Number: 8c380410
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to procure a comprehensive range of plant spares essential for maintaining and operating military equipment and machinery. The scope of work encompasses the supply of various components that are critical to the functionality and efficiency of these systems. The specified items under this tender include, but are not limited to, water pumps, fuel filters, fan belts, screen clutches, and oil filters.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet several eligibility criteria. This includes being a registered entity within the relevant industry sectors and the ability to provide the required technical specifications and documents. Bidders must also demonstrate compliance with quality standards and ensure their products align with specified military standards.

Technical Requirements

The technical requirements for this tender entail that all components provided must be new, conform to the required specifications, and meet industry quality standards. A comprehensive list of parts such as water pump gauges, thermostats, fuel pump assemblies, and other essential spares is detailed within the tender documentation. Each item must fulfill rigorous testing criteria and standards to ensure dependability.

Financial Requirements

Bidders are required to present their financial credentials, including the submission of earnest money deposits (EMD), performance security guarantees, and clear payment terms. It's critical for bidders to demonstrate their financial viability to undertake the contract. Prices must be competitive, and bid evaluation will consider the commercial aspects to adjust for overall value.

Document Submission Details

All submissions must be completed electronically through the designated portal. This includes all required forms, certificates, and technical documentation necessary to establish eligibility. It is vital to ensure that all documents are in specified formats to avoid disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and includes provisions that favor startups. These provisions aim to enhance local procurement and support initiatives aligned with the Make in India policy. Bidders who qualify under these categories may be eligible for certain incentives and evaluation benefits.

Evaluation Process

The evaluation process will involve a thorough assessment of all submitted bids based on compliance with the specified technical and financial requirements. The selection will consider the quality, adherence to guidelines, price evaluation, and the bidder's overall credibility confirmed through past performance records.

Delivery Locations

Spares must be delivered to specified military locations as outlined in the tender documents. The precise delivery terms will be determined based on the awarded agreement, ensuring that all components reach their destination in a timely manner.

Contact Information

For further details regarding this tender, potential bidders are encouraged to reach out to the Department of Military Affairs. Direct queries can be sent through the official channels provided in the tender documentation. Ensure to follow the established submission guidelines for a smooth process.

Tender BOQ Items

28 Items
1.

116HC92592 Screen Clutch

Qty:9
Unit:nos
30
2.

CFK0200522 Key

Qty:20
Unit:nos
30
3.

3026180440 Oil Filter

Qty:4
Unit:nos
30
4.

4127181537 Fuel Filter

Qty:4
Unit:nos
30
5.

30Z6180804 Fan Belt

Qty:6
Unit:nos
30
6.

125FL02002 Bottom Screen Filter

Qty:6
Unit:nos
30
7.

C867002101 Air Cleaner Dust Indicator

Qty:6
Unit:nos
30
8.

End Bit Nut and Bolt Long of Dozer BD 80

Qty:30
Unit:nos
30
9.

11F91237 Strainer

Qty:4
Unit:nos
30
10.

12SEG81239 Lamp Halogen

Qty:6
Unit:nos
30
11.

440008029 Fuel Pump Assy

Qty:2
Unit:nos
30
12.

3127102168 Stopper Cable

Qty:4
Unit:nos
30
13.

3027181024 Water Separator

Qty:4
Unit:nos
30
14.

71005200050 Water Pump Gauge

Qty:5
Unit:nos
30
15.

135675 Thermostat

Qty:4
Unit:nos
30
16.

1503221321 Bolt Shoe

Qty:100
Unit:nos
30
17.

320 08583 Fan Belt

Qty:3
Unit:nos
30
18.

134007012 Teeth Nut 3X4

Qty:40
Unit:nos
30
19.

82600303 Teeth Bolt

Qty:35
Unit:nos
30
20.

As per sample Fuse 5 comma 10 comma 15 comma 20 comma 25 comma 30 comma 35 of JCB 3DX

Qty:26
Unit:nos
30
21.

333Y5698 Water Separator

Qty:4
Unit:nos
30
22.

Transmission Filter of JCB 3DX

Qty:4
Unit:nos
30
23.

40303396 Bucket Bush

Qty:8
Unit:nos
30
24.

332 Y3945 Head Light

Qty:8
Unit:nos
30
25.

4278139 Shim

Qty:16
Unit:nos
30
26.

Fuel Filter of TATA HITACHI

Qty:3
Unit:nos
30
27.

Hyd Filter of TATA HITACHI

Qty:3
Unit:nos
30
28.

Air Cleaner of TATA HITACHI

Qty:3
Unit:nos
30

General Information

Item Category
116HC92592 Screen Clutch , CFK0200522 Key , 3026180440 Oil Filter , 4127181537 Fuel Filter , 30Z6180804 Fan Belt , 125FL02002 Bottom Screen Filter , C867002101 Air Cleaner Dust Indicator , End Bit Nut and Bolt Long of Dozer BD 80 , 11F91237 Strainer , 12SEG81239 Lamp Halogen , 440008029 Fuel Pump Assy , 3127102168 Stopper Cable , 3027181024 Water Separator , 71005200050 Water Pump Gauge , 135675 Thermostat , 1503221321 Bolt Shoe , 320 08583 Fan Belt , 134007012 Teeth Nut 3X4 , 82600303 Teeth Bolt , As per sample Fuse 5 comma 10 comma 15 comma 20 comma 25 comma 30 comma 35 of JCB 3DX , 333Y5698 Water Separator , Transmission Filter of JCB 3DX , 40303396 Bucket Bush , 332 Y3945 Head Light , 4278139 Shim , Fuel Filter of TATA HITACHI , Hyd Filter of TATA HITACHI , Air Cleaner of TATA HITACHI
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7941355.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity in the relevant sector. Bidders must comply with the prescribed technical specifications and quality standards outlined in the tender. Having prior experience in supplying similar items will be advantageous. Financial stability is also essential, reflecting the capability to fulfill contract obligations.

Bidders must submit an array of required certificates, including registration certificates, GST registration, and any relevant industry-specific compliance documents. Demonstrating adherence to quality standards through certifications from recognized authorities is also essential. Failing to provide these certificates may result in disqualification.

The registration process for this tender is conducted electronically through the official portal. Bidders should ensure they have created a profile and can navigate the tender submission interface effectively. All documents must be submitted in the prescribed formats to prevent any disqualification during the review process.

Financial requirements for bidding include the submission of an Earnest Money Deposit (EMD), which acts as a security against the bid submission. Additionally, a performance security guarantee will be required upon award of the contract. Payment terms will be outlined in the agreement and typically involve milestone payments to align with the delivery schedule.

The evaluation and selection process will consider both technical compliance and financial quotes. Selected bids will be assessed based on quality, reliability, and value for money. Price evaluation will include a comparative analysis, ensuring bidders adhere to the pricing structures that reflect market standards and considerations for MSEs or startups when applicable.

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