Scope of Work and Objectives - Department of Military Affairs

Air Cleaner Filter Primary JCB 3DX,Fuel Filter JCB 3DX,Cat Part No 61 1 61 JCB 320 04134 Oil Filter

Goods
Qty:115

Tender Timeline

Tender Issue
June 8, 2025 at 1:23 AM

Tender Title: Provision of Plant Spares
Tender Reference Number: d1b282ae
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Provision of Plant Spares tender aims to source essential operational components and maintenance items for military machinery. This tender encompasses an array of goods required for high-performance machinery including filters, hoses, and other critical components, ensuring optimal functionality and durability in challenging environments.

Scope of Work and Objectives

The objective of this tender is to procure a variety of plant spares, specifically primarily related to JCB machinery, in adherence to the technical specifications outlined in the tender document. The comprehensive list of items includes:

  • Air Cleaner Filter Primary JCB 3DX
  • Fuel Filter JCB 3DX
  • Oil Filter
  • Multiple hose components, including the Radiator Hose Top and Bottom
  • Engine and equipment filters, seals, and electrical components as per specified cat part numbers.

The total quantity required for delivery is 115 units of these essential components.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements which generally include:

  • Registration as a legal entity in the necessary industrial or commercial sector.
  • Compliance with applicable industry standards and regulations.
  • Demonstrated experience in providing machinery parts or similar products.

Technical Requirements

Participants must adhere to particular technical specifications that ensure all items meet quality and functional standards expected in military applications. This includes:

  • Adherence to registered cat part numbers for compatibility.
  • Provision of samples as per request to verify compliance with technical requirements.

Financial Requirements

Bidders are required to demonstrate financial stability, which may include the submission of documents such as:

  • Balance sheets or profit and loss statements for the last financial year.
  • Evidence of previous sales or contracts related to similar supply tenders.

Document Submission Details

All tender proposals and supporting documentation must be submitted electronically as per the guidelines included in the tender. The required formats for documents are PDF, Word, and Excel. The submission process should ensure that all documents are correctly organized and labeled to facilitate the evaluation process.

Special Provisions

This tender may include provisions designed to support Micro, Small, and Medium Enterprises (MSEs) and promote local startups, in line with government initiatives aimed at encouraging local production and procurement. Specific benefits or concessions may be available for eligible entities.

Evaluation Process

The evaluation process will consider various factors including:

  • Compliance with technical requirements
  • Price evaluation based on total cost offerings
  • Past performance and reliability of the bidder
  • The thoroughness of the documentation provided.

Delivery Locations

All successful bids will require the delivery of items to specified military locations. Detailed address specifics are outlined within the tender documents, thus ensuring prompt and organized delivery to meet operational timelines.

Contact Information

For further inquiries related to the tender, it is advisable to contact the issuing authority through official channels as provided in the documentation.

Tender BOQ Items

42 Items
1.

Air Cleaner Filter Primary JCB 3DX

Qty:2
Unit:nos
30
2.

Fuel Filter JCB 3DX

Qty:2
Unit:nos
30
3.

Cat Part No 61 1 61 JCB 320 04134 Oil Filter

Qty:2
Unit:nos
30
4.

Cat Part No As Per Sample Hyd Filter JCB 3DX

Qty:2
Unit:nos
30
5.

Cat Part No C8670 02101 Dust Indicator

Qty:4
Unit:nos
30
6.

611 61 JCB 332 40215 4 by 4 Shaft U clamp

Qty:5
Unit:nos
30
7.

611 61 JCB 326 11635 4 by 4 Shaft U Clamp Nut 8mm

Qty:4
Unit:nos
30
8.

Cat Part No 611 61 JCB 730 90007 Bulb 12 V 6W

Qty:8
Unit:nos
30
9.

Cat Part No As Per Sample Relay FR BD 80

Qty:2
Unit:nos
30
10.

As Per Sample Air Filter Secondary JCB 3DX

Qty:2
Unit:nos
30
11.

Cat Part No 611 61 JCB 320 70102 Fuse Kit

Qty:2
Unit:nos
30
12.

Cat Part No 611 61 JCB 321 20103 Bulb 12V 6W

Qty:5
Unit:nos
30
13.

611 61 JCB 334 Y 0834 Door inted Glass Lower RH

Qty:2
Unit:nos
30
14.

611 61 JCB 333 Y 6532 Door Seal Right Hand

Qty:2
Unit:nos
30
15.

Sticker Door BD 80

Qty:2
Unit:nos
30
16.

Strut Gas Door BD 80

Qty:2
Unit:nos
30
17.

Air Cleaner Inner BD 80

Qty:4
Unit:nos
30
18.

Air Cleaner Outer BD 80

Qty:2
Unit:nos
30
19.

Cat Part No XC IXC Cumonus 10X0620 Fuel Filter

Qty:2
Unit:nos
30
20.

Engine Oil Filter EX70

Qty:2
Unit:nos
30
21.

Cat Part No 3A0156 Radiator Hose Top

Qty:2
Unit:nos
30
22.

Cat Part No 3A0157 Radiator Hose Bottom

Qty:2
Unit:nos
30
23.

Cat Part No 3A0006 Radiator Mounting Pad

Qty:2
Unit:nos
30
24.

Cat Part No 3A0007 Radiator Mounting Pad Top

Qty:2
Unit:nos
30
25.

Cat Part No 3A0205 Radiator Hose Clip

Qty:2
Unit:nos
30
26.

Cat Part No 3A0206 Radiator Hose Clip

Qty:3
Unit:nos
30
27.

Fuel Over Flow Pipe BD 80

Qty:2
Unit:nos
30
28.

Field Coil Set Auxiliary BD 80

Qty:2
Unit:nos
30
29.

Pole Screw British BD 80

Qty:5
Unit:nos
30
30.

Cat Part No 9030 698A Brush

Qty:4
Unit:nos
30
31.

Cat Part No As Per Sample Alternator Relay BD 80

Qty:2
Unit:nos
30
32.

Cat Part No 700003038 O Ring

Qty:2
Unit:nos
30
33.

Cat Part No 129858 O Ring

Qty:2
Unit:nos
30
34.

Cat Part No 700003025 O Ring

Qty:2
Unit:nos
30
35.

Cat Part No 176416460 Hose

Qty:3
Unit:nos
30
36.

Cat Part No 1706416460 Hose

Qty:3
Unit:nos
30
37.

Cat Part No 711400605 Hose

Qty:3
Unit:nos
30
38.

Cat Part No 212603 seal Oil

Qty:3
Unit:nos
30
39.

Cat Part No 504975 Sarter Switch

Qty:4
Unit:nos
30
40.

Cat Part No 178788 Gasket

Qty:2
Unit:nos
30
41.

Cat Part No 13273 Gasket

Qty:1
Unit:nos
30
42.

Cat Part No 1543000010 Track Link Assy

Qty:4
Unit:nos
30

General Information

Item Category
Air Cleaner Filter Primary JCB 3DX , Fuel Filter JCB 3DX , Cat Part No 61 1 61 JCB 320 04134 Oil Filter , Cat Part No As Per Sample Hyd Filter JCB 3DX , Cat Part No C8670 02101 Dust Indicator , 611 61 JCB 332 40215 4 by 4 Shaft U clamp , 611 61 JCB 326 11635 4 by 4 Shaft U Clamp Nut 8mm , Cat Part No 611 61 JCB 730 90007 Bulb 12 V 6W , Cat Part No As Per Sample Relay FR BD 80 , As Per Sample Air Filter Secondary JCB 3DX , Cat Part No 611 61 JCB 320 70102 Fuse Kit , Cat Part No 611 61 JCB 321 20103 Bulb 12V 6W , 611 61 JCB 334 Y 0834 Door inted Glass Lower RH , 611 61 JCB 333 Y 6532 Door Seal Right Hand , Sticker Door BD 80 , Strut Gas Door BD 80 , Air Cleaner Inner BD 80 , Air Cleaner Outer BD 80 , Cat Part No XC IXC Cumonus 10X0620 Fuel Filter , Engine Oil Filter EX70 , Cat Part No 3A0156 Radiator Hose Top , Cat Part No 3A0157 Radiator Hose Bottom , Cat Part No 3A0006 Radiator Mounting Pad , Cat Part No 3A0007 Radiator Mounting Pad Top , Cat Part No 3A0205 Radiator Hose Clip , Cat Part No 3A0206 Radiator Hose Clip , Fuel Over Flow Pipe BD 80 , Field Coil Set Auxiliary BD 80 , Pole Screw British BD 80 , Cat Part No 9030 698A Brush , Cat Part No As Per Sample Alternator Relay BD 80 , Cat Part No 700003038 O Ring , Cat Part No 129858 O Ring , Cat Part No 700003025 O Ring , Cat Part No 176416460 Hose , Cat Part No 1706416460 Hose , Cat Part No 711400605 Hose , Cat Part No 212603 seal Oil , Cat Part No 504975 Sarter Switch , Cat Part No 178788 Gasket , Cat Part No 13273 Gasket , Cat Part No 1543000010 Track Link Assy
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7941356.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity in either the commercial or industrial sectors, demonstrating relevant experience in supplying machinery parts, and complying with all necessary industry regulations and standards. Bidders must also provide proof of stability in financial practices through appropriate documentation.

Bidders must comply with technical specifications such as adhering to registered cat part numbers and providing samples if requested. The items must meet quality standards adequate for military applications, ensuring optimal functionality and durability.

The payment terms will typically be structured around milestones related to delivery and acceptance of goods. Specific conditions regarding Payment Terms will be outlined in the tender documentation, providing clear guidelines for the processing of invoices and payments.

Submissions must be made electronically, utilizing accepted formats such as PDF, Word, or Excel as specified in the tender documentation. Ensuring proper labeling and organization of the submitted documents is crucial for a successful evaluation.

Yes, there are special provisions for startups, including potential incentives or relaxed criteria aimed at facilitating their participation in government tenders. Compliance with ‘Make in India’ policies and local content procurement rules may be considered advantageous for startup entities.

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