Tender Title: Supply of Spices and Condiments
Tender Reference Number: GEM/2025/B/6169874
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
Scope of Work and Objectives
The objective of this tender is to procure a variety of spices and condiments, specifically including Coriander, Turmeric, Garam Masala, Cloves, Black Pepper, Cumin, and Cinnamon, conforming to their respective Indian Standards (IS). This tender aims to enhance the supply chain for military operations and ensure the quality of ingredients used in food preparations within the department.
The total quantity required for this tender is 525 units, emphasizing the importance of timely delivery and adherence to specified quality benchmarks.
Eligibility Criteria
To participate in this tender, the following eligibility criteria must be met:
- Bidders must be registered entities with valid business credentials.
- Compliance with the prescribed Indian Standards (IS) for the products being supplied.
- Prior experience in supplying similar goods to government or military departments is preferred.
Technical Requirements
Bidders must adhere to the following technical requirements:
- The supplied products must comply with IS standards:
- Coriander as per IS 2443
- Chilly as per IS 232
- Turmeric as per IS 3576
- Garam Masala as per IS 13545
- Cloves as per IS 4404
- Black Pepper, Cumin, and Cinnamon as per their respective standards.
Financial Requirements
Participants must be prepared to submit an Earnest Money Deposit (EMD) as specified in the tender guidelines, showing their financial capability to execute the contract. Further financial statements may be required to assess the bidder's stability and capacity.
Document Submission Details
Bidders must submit the following documents:
- A completed tender application form.
- Proof of eligibility and compliance with technical standards.
- Financial documentation as per requirements.
- Any quality certificates that affirm the standards met.
All submissions should be made electronically via the designated online portal.
Special Provisions
The tender emphasizes promoting Micro, Small, and Medium Enterprises (MSEs) with special provisions encouraging their participation. Startups that comply with relevant guidelines and offer innovative solutions are also welcomed to bid.
Evaluation Process
Bids will undergo a thorough evaluation process based on:
- Compliance with technical specifications
- Price competitiveness
- Delivery timelines
- Past performance in similar contracts
Bidders are encouraged to provide detailed information to assist in the evaluation.
Delivery Locations
The successful bidder will be required to deliver the spices and condiments to designated military establishments as specified in the procurement guidelines.
Contact Information
For queries regarding the tender, bidders may refer to the designated contact points provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with the relevant Indian Standards (IS) for the goods being supplied, and demonstrating prior experience in supplying similar products to government or military departments.
All spices must conform to specific technical specifications as per established Indian Standards. For example, Coriander must meet IS 2443, while Turmeric must meet IS 3576, and so on for the other spices listed in the tender. Compliance ensures the products meet quality and safety standards essential for use within military operations.
The payment terms typically include milestone payments based on the delivery of goods and adherence to quality standards. Bidders should refer to the tender documents for specific terms, including timelines and acceptable payment methods.
The evaluation and selection process involves assessing bids based on technical compliance, price, and delivery capabilities. Bids that meet all requirements will proceed to evaluation, where a detailed comparison will be made to identify the most competitive offer.
Yes, the tender includes provisions that assist Micro, Small, and Medium Enterprises (MSEs) in participating. This may include exemptions from certain eligibility criteria or local preferences that promote MSE engagement in government contracts.
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