Tender Title: Vegetables Fresh
Tender Reference Number: GEM/2025/B/6120368
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to procure fresh vegetables including a variety of produce such as Brinjal, Lady Finger, Pumpkin, Cucumber, Plantain Green, Cabbage, Tomato Ripe, Bitter Guard, Coriander Green, and several others. The total quantity required is approximately 16,300 units. The main objectives are to ensure the supply of fresh produce that meets quality standards and is delivered in a timely manner to designated military establishments.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet specific criteria including being a registered entity with the appropriate licenses to supply fresh vegetables and adhering to health and safety regulations. Participation is limited to suppliers who have a proven track record in the agricultural sector and can demonstrate the ability to provide the specified quantity of vegetables consistently.

Technical Requirements

Bidders must ensure that all vegetables supplied are fresh, undamaged, and comply with the ISO 22000 standards for food safety management. Detailed specifications regarding the grading of vegetables as well as packing and labeling requirements are provided in the tender documents. Furthermore, submissions must include quality assurance certifications relevant to the agricultural products being offered.

Financial Requirements

Interested bidders will be required to submit a detailed financial proposal, including pricing per unit and total costs for the tendered items. Adherence to the local pricing standards and government regulations for procurement is mandatory. Bidders may also need to provide documentation regarding any economic certifications or financial viability evaluations.

Document Submission Details

Bidders must submit their proposals through the designated e-procurement portal. All documentation must be uploaded in accepted formats, including PDF and Word files. The submission must include a technical proposal, financial proposal, relevant certifications, and any other documents specified in the tender instructions.

Special Provisions

There will be provisions specifically for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation in this tender. These provisions aim to reduce barriers to entry and support local suppliers, in alignment with the government's Make in India initiative.

Evaluation Process

The selection of bidders will be based on a thorough evaluation process. Proposals will be assessed both technically and financially. A scoring system will be employed to ensure that the most competitive and compliant bids are awarded. Additional consideration may be given to local suppliers and those conforming to quality standards, environmental sustainability, and efficient logistics.

Delivery Locations

Successful bidders will be required to deliver the fresh vegetables to various designated military locations as specified within the tender documentation. Timely delivery is critical, and failure to meet delivery schedules will result in penalties as specified in the contract.

Contact Information

For any inquiries regarding this tender, bidders are encouraged to refer to the official communication channels specified on the e-procurement portal. All clarifications should be directed in writing, and a timely response will be made available.

This comprehensive overview aims to provide potential bidders with all the necessary information to successfully participate in the tender for Vegetables Fresh (GEM/2025/B/6120368). It emphasizes the importance of quality, compliance with extensive technical requirements, and adherence to financial protocols.