Department of Military Affairs Tender by Indian Army (1604bfb5)
HP Black 905 XL Cartridge,HP Blue 905 XL Cartridge,HP Magenta 905 XL Cartridge,HP Yellow 905 XL Car
Tender Timeline
Tender Title: Supply of Ink Cartridges and Blank CDs
Tender Reference Number: 1604bfb5
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
This tender solicits bids for the supply of HP Black 905 XL Cartridge, HP Blue 905 XL Cartridge, HP Magenta 905 XL Cartridge, HP Yellow 905 XL Cartridge, and other relevant products including Ink Color Printers from brands such as Epson and Canon, and Blank CDs. The primary objective is to procure high-quality ink cartridges and associated printing supplies that meet the operational requirements of the Ministry of Defence.
Eligibility Criteria:
Bidders must be a registered entity with the ability to supply the listed products. Additionally, potential bidders should demonstrate prior experience in supplying similar items, possess a valid tax registration, and meet all compliance requirements set forth by the Ministry of Defence.
Technical Requirements:
Bidders are required to supply products that are genuine, brand-specific, and compatible with the designated printers. Specifications, including volume, yield, and warranty details, should align with the prescribed standards. Product authenticity is crucial, and bidders may be required to furnish relevant certificates to validate their claims.
Financial Requirements:
Bidders must submit a detailed financial proposal that outlines the pricing structure for the listed products. The bid should clearly specify any applicable taxes. An Earnest Money Deposit (EMD) may be mandated, the details of which will be included in the tender documents.
Document Submission Details:
All tender submissions must be submitted electronically through the designated portal. Bidders are required to provide all necessary documentation, including but not limited to, technical specifications, financial quotes, compliance certificates, and previous performance records.
Special Provisions:
In consideration of fostering economic growth, there will be provisions and benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxed eligibility criteria, additional points during evaluation, or financial benefits that support local enterprises.
Evaluation Process:
Bids will undergo a thorough evaluation process based on technical compliance, financial viability, and delivery timelines. The prices submitted will be a crucial factor in determining the best bidder. The evaluation may also consider additional aspects such as experience, product quality, and compliance with local procurement rules.
Delivery Locations:
Successful bidders will be required to provide delivery of the cartridge products and blank CDs to specified locations as stated in the tender documents. Bidders must ensure timely delivery in accordance with the delivery schedule established in the contract.
Contact Information:
Further inquiries can be directed to the designated contact at the Department of Military Affairs. Bidders looking for clarification on any aspects of the tender are encouraged to communicate through the official channels outlined in the tender documentation.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified items. Bidders must possess a valid tax registration and demonstrate experience in delivering similar products to government or significant corporate clients. It’s essential for bidders to comply with all regulatory provisions and produce the necessary evidence of quality assurance.
Bidders must provide several required certificates, including a valid tax registration certificate, and, depending on the specifications of the supplied products, any relevant manufacturer’s certificates that verify their authenticity. Compliance with ISO standards may also be requested, ensuring that the quality of products meets industry standards.
To submit a bid, potential bidders should register on the official procurement portal specified in the tender documents. The registration process typically involves creating an account, providing organizational details, and accepting the terms and conditions. Bidders must also ensure that they can access the electronic platforms for submitting proposals and documents.
The payment terms for awarded contracts will generally include provisions for partial payments upon the delivery of the products and upon verification of quality. The final payment might be contingent upon achieving specific performance criteria as established in the contract, ensuring that all supplies meet the quality expectations set forth in the tender.
Yes, there are benefits for Micro, Small, and Medium Enterprises (MSEs) and startups under this tender. These provisions include relaxed eligibility criteria, additional evaluation points, and possible financial assistance. This initiative is part of the government’s strategy to nurture local businesses and stimulate economic growth as outlined in the procurement policy.
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