Tender Title: Rate Contract of Toner Cartridges

Reference Number: dd7e1f7

Issuing Authority:

Ministry of Defence
Department of Military Affairs

Scope of Work and Objectives:

This tender pertains to the establishment of a Rate Contract for toner cartridges and associated products. The Ministry of Defence seeks to procure a wide array of toner cartridges, ink supplies, and printer consumables for military and administrative use. The primary objective is to ensure a consistent and reliable supply of high-quality printer consumables that meet governmental standards.

Eligibility Criteria:

To be considered eligible for this tender, potential bidders must meet specific criteria, which include:

• Registration as a legal entity.
• Demonstration of previous experience in supplying similar products to government sectors.
• Compliance with all relevant statutory requirements.
• Financial stability and credibility to fulfill the contract obligations.

Technical Requirements:

Bidders are required to meet the following technical specifications:

• Provide products from reputable brands as listed in the tender, including Xerox, HP, Brother, and Epson.
• Ensure all cartridges are compatible with the listed printer models.
• Submit product specifications, including certification that products comply with international quality standards.

Financial Requirements:

Bidders must be prepared to outline their financial proposal in detail, providing transparency on the pricing of individual items. The submitted prices should be comprehensive and reflect the costs associated with supply, packaging, and delivery.

Document Submission Details:

All required documentation must be submitted electronically through the designated procurement portal. Submissions should include:

• Technical proposal.
• Financial bid.
• Certificates proving eligibility and compliance with necessary standards.
• A duly filled BOQ (Bill of Quantities) if applicable.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits aimed specifically at fostering a competitive procurement environment. Additionally, provisions for startups are available, aligning with government policies to promote small-scale manufacturing and supply initiatives.

Evaluation Process:

The evaluation of bids will be carried out based on predefined criteria encompassing technical specifications, compliance with financial requirements, and overall cost-effectiveness. The process is designed to ensure a fair and impartial selection of vendors, focusing on achieving the best value for the quality of goods supplied.

Delivery Locations:

Successful bidders will be required to deliver toner cartridges and other consumables to specified military and administrative offices as per the ministry’s directives.

Contact Information:

For any queries related to this tender, interested parties are encouraged to reach out to the Ministry of Defence directly through official channels listed on their website. All communication should seek clarity on the procurement process and specific tender requirements.

This tender is instrumental in ensuring that the Ministry of Defence maintains operational efficiency through the consistent provision of quality printer consumables. By engaging qualified bidders, the ministry aims to enhance the overall service delivery while fostering an inclusive procurement environment that supports local businesses.