Tender Title: Supply of Backpacks - Rucksack - Forty Liter
Reference Number: GEM/2025/B/6166851
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The scope of work involves the procurement and supply of a total of 35 units of forty-liter backpacks sourced from competent manufacturers. The purpose of this tender is to equip personnel with durable and functional gear that caters to military standards. The primary objectives include ensuring quality materials, compliance with specified technical standards, and timely delivery to designated locations as outlined by the Department of Military Affairs.
Eligibility criteria for bidders include being a legally registered entity capable of undertaking such a project. Companies must demonstrate previous experience in supplying similar products in terms of both quality and quantity. Participation in this tender is restricted to reputed manufacturers or authorized dealers with an established presence in the relevant market.
Technical requirements are critical to this tender. Bidders must provide detailed specifications of the backpacks including but not limited to material (weather-resistant fabric), weight capacity, comfort features (padded straps, back support), and color options. Compliance with safety and durability standards is paramount, and all products should pass rigorous testing before acceptance.
Financial requirements entail the submission of a breakdown of costs associated with the supply of the backpacks. Bidders are expected to maintain competitive pricing while ensuring high quality. Payment terms will be discussed at the time of contract negotiation, but generally, a portion may be expected as an earnest money deposit (EMD) and the remainder upon successful completion of the delivery.
Document submission details require all bidders to compile and submit a comprehensive proposal that includes filled application forms, technical documentation, financial quotations, and any relevant certifications. Submissions must be made electronically through the specified procurement platform.
There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation by providing exemptions from certain eligibility norms and possibly lower performance security requirements. This initiative aims to boost local manufacturing and create employment opportunities in accordance with the "Make in India" product scheme.
The evaluation process will be based on a detailed review of technical specifications, financial quotes, and delivery capacities. Bids will be assessed on their overall value, including compliance with tender standards, quality assurance measures, and adherence to delivery timelines. The evaluation may involve a point-based system where products meeting higher standards may receive preferential scoring.
Bidders must be prepared to deliver the backpacks to unique military locations as specified in the tender document. All transportation logistics should be coordinated in alignment with the Department of Military Affairs' requirements.
For further inquiries or additional information, please direct your communication to the issuing authority's designated contacts listed in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying backpacks, demonstrating a history of similar project completions, and possessing valid certifications. Additionally, bidders must adhere to the specific technical and statutory regulations laid out by the Department of Military Affairs to ensure compliance with national standards.
Bidders must ensure that the backpacks meet essential technical specifications such as weather resistance, adequate weight capacity, and enhanced comfort features like padded straps and breathable materials. Additionally, meeting quality standards defined by military procurement guidelines is crucial, which may involve product testing and assessments.
The submission process requires bidders to compile an electronic proposal that includes specified forms, financial quotes, and technical documentation. Accepted document formats typically include PDF, DOCX, and XLSX. Bidders must ensure all files are correctly formatted and submitted through the appropriate procurement platform by the established deadlines.
The Earnest Money Deposit (EMD) is a prerequisite for submitting a tender. Typically, the EMD amount will be specified in the tender documentation, and it ensures serious participation in the tender process. In the case of MSEs and startups, variations in EMD requirements may apply, ensuring smoother access to governmental projects.
MSEs and startups will enjoy several benefits such as relaxations in certain eligibility criteria, reduced performance security requirements, and procurement advantages that align with the government’s “Make in India” initiative. These provisions are aimed at fostering a conducive environment for small businesses to thrive and contribute to national interests in defense procurement.
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