Tender Title: Supply of Electrical Components
Reference Number: GEM/2025/B/6156786
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs, under the Ministry of Defence, invites bids for the supply of various electrical components necessary for military equipment. This tender encompasses an array of electrical items including, but not limited to, armature assemblies, field coils, combination switches, fuel feed pumps, ignition switches, clutch plates, and head gaskets. The objective of this tender is to procure high-quality electrical components that meet the stringent operational requirements of military applications, ensuring reliability and longevity in critical defense operations.
Scope of Work and Objectives
The contractor will be responsible for supplying a total of 13 units of each specified electrical component as outlined in the detailed specifications. The objective is to secure high-performance and durable parts that can effectively function under rigorous conditions. Bidders are expected to adhere closely to the specifications provided in the Bill of Quantities (BOQ), which highlights technical requirements and quality standards necessary for equipment compatibility and performance assurance.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity capable of providing electrical components conforming to the requested specifications. Companies must demonstrate sufficient experience in supplying high-quality electrical parts to defense or significant enterprise clients and must hold the necessary certifications to support their bids.
Technical Requirements
Bidders are reminded to comply with the technical specifications provided in the BOQ. Each component must adhere to industry standards for safety and performance, ensuring operational reliability. Quality assurance certifications and relevant testing protocols must be submitted alongside the tender documentation to substantiate claims of compliance with quality standards.
Financial Requirements
A valid Earnest Money Deposit (EMD) must accompany each bid, the details of which are stipulated in the tender document. The financial proposal must be transparent, including all cost elements and taxes applicable. Successful bidders may be required to provide a performance security as a guarantee for fulfilling contract obligations.
Document Submission Details
All bids must be submitted electronically via the specified government e-marketplace (GEM) portal before the cutoff time stated in the tender documents. Ensure that all required documents, including technical and financial proposals, are compiled and uploaded in the specified format.
Special Provisions
The tender allows provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate in the bidding process. These enterprises may also benefit from preferential treatment concerning performance security and documentation requirements. Details on MSE benefits can be found in associated guidelines.
Evaluation Process
Bids will be evaluated on their technical compliance, financial transparency, and the overall value proposition offered by the bidder. The evaluation committee will consider past performance, delivery timelines, and the quality of the proposed products. Submitted bids should be priced competitively, with consideration given to life cycle costs rather than just initial price.
Delivery Locations
The delivery of the goods is expected at designated military facilities across the country, as outlined in the final bid document. All delivery schedules must align with the operational needs of the armed forces, and bidders should demonstrate their logistics capability in their proposals.
Contact Information
For further inquiries or clarification regarding this tender, potential bidders can reach out to the procurement team at the Department of Military Affairs, under the Ministry of Defence. However, specific contact details are not provided regarding emails or phone numbers.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying electrical components as specified in the tender documents. Bidders must demonstrate experience in the defense procurement sector and meet all regulatory compliance mandates, including holding necessary certifications pertinent to the quality and safety of electric components. Additionally, financial health and capability to furnish an Earnest Money Deposit (EMD) are critical for consideration.
Bidders must adhere strictly to the technical specifications outlined in the Bill of Quantities (BOQ). This includes compliance with recognized industry standards regarding performance and safety of electrical pieces like armatures, switches, and pumps. Certificates confirming adherence to these quality standards may be requested during the submission. Testing criteria established by the Department of Military Affairs must also be met to ensure operational reliability and safety.
The financial proposal must provide a transparent breakdown of costs, inclusive of all necessary components, taxes, and any applicable charges. It is essential to include information regarding the Earnest Money Deposit (EMD) and any performance security required. The proposal will also be evaluated based on competitive pricing and the overall value offered to the purchasing authority.
Bids must be submitted electronically via the designated government e-marketplace (GEM) portal. The evaluation process will assess technical compliance followed by financial proposals. The assessment will consider not only the bid price but also the historical performance of the bidder in similar projects, ensuring that the awarded contract is given to the most capable vendor.
Yes, the tender features specific provisions for Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity in the bidding process. MSEs may enjoy relaxed performance security requirements and potential assistance in completing documentation. Bidders are encouraged to familiarize themselves with the regulations regarding MSE benefits and ensure they leverage this advantage in their submissions.
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