Tender Title: Supply of Spare Parts
Tender Reference Number: GEM/2025/B/6172600
Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs
Scope of Work and Objectives:
The primary objective of this tender is to solicit bids for the procurement of essential spare parts. These parts include Clutch Cylinder Assembly, V Belt 6PK 1465, V Belt 8PK 1552, Air Compressor Kit, Armature Assembly (24V), Gear Lever Kit, and more. The effective provision of these parts is crucial to ensuring the optimal functioning of military vehicles and equipment under the purview of the Ministry of Defence. Therefore, the selected vendor is expected to facilitate timely delivery and compliance with all specified technical requirements.
Eligibility Criteria:
Vendors must be registered entities, capable of delivering the specified spare parts. A strong track record in supplying similar items to governmental or private sectors is highly desirable. Additionally, bidders should have the relevant licenses and certifications indicating their ability to meet the demands of this procurement. Eligibility will be determined based on several factors including but not limited to, previous experience, financial stability, and compliance with the quoted technical requirements.
Technical Requirements:
The bidder must ensure that all products meet the established quality and technical specifications outlined by the Ministry of Defence. This includes adherence to nationally accepted standards for military-grade components. Each component must be fabricated from high-grade materials, ensuring durability and reliability in various operating conditions.
Financial Requirements:
Bidders must provide a comprehensive financial proposal, which includes detailed pricing for each item listed in the tender. It should reflect the total quantity required and comply with any required pricing standards as set by the Ministry of Defence. All financial documents must be submitted, reflecting transparency and suitability. Bidders are also encouraged to clarify their payment terms in their submissions.
Document Submission Details:
Bidders are required to submit their proposals electronically through the designated procurement portal. All documents must be formatted according to the guidelines provided and must be submitted within the specified timeframe to be considered valid.
Special Provisions:
The tender includes provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Special benefits will apply to eligible bidders under the MSE category, facilitating broader participation and fostering growth within this sector.
Evaluation Process:
The evaluation will focus on both technical and financial submissions, with a transparent process in place to ensure fairness. Bids will be assessed based on the quality of products offered, adherence to specifications, pricing competitiveness, and the vendor's previous performance record.
Delivery Locations:
Delivery of the spare parts will occur at designated locations specified by the Ministry of Defence. Detail regarding locations will be communicated to the selected vendor as part of the contracting process.
Contact Information:
For queries related to this tender, interested parties may contact the designated officials within the Ministry of Defence through the provided channels on the procurement portal. Exact contact details will be available on the official portal for the convenience of bidders.
Note: All participants are urged to review the tender documents thoroughly for any additional information that may influence their bidding and ensure compliance with all terms outlined.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering military component spare parts. Participation is open to vendors with a proven track record in procuring quality spare parts, particularly for government contracts. Required documents include licenses and any relevant certifications showcasing experience in this type of supply.
Bidders must ensure that all spare parts comply with established military standards. This encompasses durability, quality, and performance specifications acceptable within the Ministry of Defence. Technical specifications will be detailed in the tender documents, which outline the necessary criteria that need to be fulfilled to qualify for evaluation.
Payment terms should be clearly articulated in the vendor’s financial proposal. The Ministry of Defence typically expects a transparent pricing structure that reflects the total cost of supply along with payment schedules, which might include milestones based on delivery or acceptance of goods. A clear understanding of payment timelines and methods is crucial for bidding.
Proposals must be submitted electronically through the designated procurement portal. Bidders should ensure that all documents are formatted according to the specifications given in the tender documents. It is vital to keep an eye on deadlines to ensure timely submission, as late entries will not be considered.
MSEs have specific advantages under this tender which may include reduced fees, preferential bidding conditions, and the opportunity to compete with larger suppliers on a more level playing field. These provisions are introduced to bolster the MSE sector, encouraging broader participation and support for local and regional businesses.
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