Tender Title: LED Luminaire and Related Equipment
Reference Number: 5110eed9
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
This tender invites bids for the procurement of various LED luminaires and associated materials. The primary focus is on the acquisition of LED Luminaire (Recessed Luminaire) conforming to IS 10322 (Part 5/Section 2) specifications, alongside other essential components for street lighting and solar setups. This initiative aims to enhance the lighting infrastructure in designated areas, thus improving safety and energy efficiency.
Scope of Work and Objectives
The scope of work encompasses the supply of the following items:
- LED Luminaire (Recessed Luminaire) (V3)
- LED Luminaire for Road and Street Lights (V2)
- Copper DC string cable (1 core x 4 Sqmm, solar grade, UV resistant)
- Main DC Cable of 1 core x 240 Sqmm Aluminium Armoured Cable
- Cable jointing kit for 1X240 Sqm DC cable
- Un-reinforced precast half round pipe for cable protection
- PVC Insulation tape (25 Mtrs Long)
The objective is to procure high-quality products that meet specific IS standards, ensuring durability, functionality, and compliance with contemporary lighting solutions. Suppliers are expected to provide these items in a manner that adheres strictly to regulatory requirements and quality standards.
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- Be a registered legal entity.
- Have relevant experience in supplying similar items as per the project requirements.
- Possess necessary certifications for compliance with the Bureau of Indian Standards (BIS).
Technical Requirements
Suppliers must ensure that all luminaires and cables conform to the applicable technical standards as documented in the tender specifications, particularly the IS 10322 standards for luminaires. Additionally, all materials should be eco-friendly and energy-efficient to comply with sustainability guidelines.
Financial Requirements
Bidders must demonstrate financial stability, including:
- Submission of audited financial statements.
- Evidence of financial capacity to fulfill the contract obligations.
- Inclusion of Earnest Money Deposit (EMD) as specified in tender documentation.
Document Submission Details
Interested parties must submit their proposals through the prescribed format, including:
- Completed technical and financial bid documents.
- Required certifications and compliance documentation.
- Proof of previous successful supply contracts.
- Any other documentation as requested in the tender form.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by offering incentives such as relaxed criteria and financial aids. Potential bidders should indicate their MSE or startup status when submitting their bid to avail of these benefits.
Evaluation Process
The response will be evaluated based on:
- Compliance with technical specifications.
- Financial competitiveness and clarity in pricing.
- Demonstrated experience and capacity to deliver.
- Sustainability and efficiency of the proposed solutions.
Delivery Locations
Successful suppliers must ensure delivery to designated locations specified in the tender documents. This could involve multiple delivery points across various regions as guided by the Department of Military Affairs.
Contact Information
For further queries regarding this tender, interested stakeholders are encouraged to reach out through the designated contact channels delineated in the tender documentation.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity that has prior experience in supplying similar items. Bidders must also possess necessary certifications compliant with the Bureau of Indian Standards (BIS) to ensure quality and reliability in their bid submissions.
Bidders need to submit relevant certifications demonstrating compliance with industry standards like IS 10322 for luminaires and any additional documentation required for electrical safety and environmental standards. It’s crucial that all certificates are valid and reflect current compliance with local regulations.
To register for the bidding process, potential vendors must complete the online registration on the designated government portal, submit necessary credentials, and provide supporting documents as outlined in the tender. Following this, bidders can access all required forms and submit their proposals electronically.
The Earnest Money Deposit (EMD) is a security deposit that bidders must submit to participate in the tender. It is aimed at ensuring serious participation. The exact amount and payment details will be specified in the tender documentation and must be adhered to strictly.
Yes, the tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes relaxed eligibility criteria and potential financial support incentives. Bidders are encouraged to highlight their MSE or startup status to be eligible for these privileges when submitting their proposals.
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