Tender Title: Octagonal Pole with Single Arm or Double Arm Brackets (V2), LED Luminaire for Road and Street Lights

Tender Reference Number: GEM/2025/B/6212711
Issuing Authority/Department: Urban Development and Environment Department

The Octagonal Pole with Single Arm or Double Arm Brackets (V2) and LED Luminaire for Road and Street Lights tender aims to procure 126 units of LED lighting solutions designed specifically for enhancing public safety and illumination in urban areas. Lighting plays a critical role in the overall visibility and safety of roads and streets, and the tender seeks to ensure the deployment of high-quality, durable lighting structures that comply with industry standards.

Scope of Work and Objectives

The objective of this tender is to manufacture and supply octagonal poles with single or double arm brackets that support LED luminaires. The awarded vendor will be responsible for:

• The design and engineering of poles that comply with the IS 10322 (Part 5 / Section 3) standards.
• The installation of lighting solutions to promote environmental sustainability and energy efficiency.
• Ensuring that all materials and components are sourced from reputable suppliers to minimize defects and ensure longevity.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet specific qualifications, including:

• Being a legally registered entity.
• Demonstrating experience in manufacturing or supplying similar lighting products.
• Having adequate financial and technical capabilities.

Technical Requirements

The technical requirements include adherence to:

• IS 10322 compliance for safety and performance standards in lighting.
• Utilizing high-quality structural materials that endure climatic conditions.

Financial Requirements

Bidders are required to provide a breakdown of their proposed pricing model, including material costs, labor, and other associated expenses to ensure transparency and compliance with procurement policies. A clear demonstration of financial viability will be evaluated during the selection process.

Document Submission Details

Interested bidders must submit their proposals along with necessary documentation electronically. The proposal should include all required certificates, technical details, financial breakdowns, and compliance declarations. Submission will be conducted through the designated procurement portal.

Special Provisions

This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs), aligning with government initiatives to foster local businesses. Provisions for startups might also be applicable, encouraging innovation and participation from emerging companies.

Evaluation Process

The evaluation of bids will be carried out based on compliance with technical specifications, financial proposals, and overall value offered. Bids that do not meet the essential requirements will be disqualified. The evaluation criteria will focus on quality, cost-effectiveness, and adherence to delivery timelines.

Delivery Locations

Delivery of the lighting solutions will be required at designated locations stipulated by the Urban Development and Environment Department. Details regarding exact locations and logistical arrangements will be communicated to the successful bidders post-selection.

Contact Information

For any inquiries related to this tender, participants can contact the Urban Development and Environment Department. All communications must follow the procedures outlined in the tender documentation to ensure prompt assistance.

In summary, this tender represents a significant opportunity for businesses in the lighting and infrastructure domain to contribute to urban safety and modernization through advanced lighting solutions. Successful delivery will not only enhance public spaces but will also align with national goals focused on sustainability and technological adequacy.