Tender Title: CONDIMENT JUN 25
Reference Number: GEM/2025/B/6137502
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The CONDIMENT JUN 25 tender invites qualified suppliers to bid for the supply of various condiments, including but not limited to Turmeric Powder, Coriander Powder, Cumin, Biryani Masala, Garam Masala, Large Cardamom, Coriander Whole, Sambhar Masala, Chat Masala, Cloves Whole, Red Chilli Powder, and Black Pepper. The total quantity for this tender is set at 452 units.
Scope of Work and Objectives
The objective of this tender is to procure high-quality condiments for military use, ensuring that the products meet established technical specifications and quality standards. Suppliers will be expected to demonstrate their capabilities in delivering the specified products within the agreed timelines while adhering to rigorous quality assurance measures.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity capable of supplying the listed condiments.
- Previous experience in providing similar products to government or military organizations is an added advantage.
- Comply with local and international quality standards relevant to food products.
Technical Requirements
Bidders must submit documentation demonstrating compliance with the following technical requirements:
- Quality certifications for all condiments (e.g., FSSAI, ISO).
- Specifications for each product type, including origin, packaging, and shelf-life information.
- Details related to the supply chain and logistics capabilities to assure timely delivery.
Financial Requirements
All participants must provide financial documentation that includes:
- Evidence of financial stability, such as recent bank statements or financial audits.
- Price quotes for the quantities specified, ensuring that the pricing is competitive yet transparent.
Document Submission Details
Bids must be submitted electronically in the prescribed format through the stipulated procurement platform. All required documents should be in PDF format, and prices should be submitted in a separate envelope marked as "Price Bid."
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender, with provisions in place aimed at supporting their engagement in government procurement. Details on the special incentives offered under the MSE and startup policies can be provided upon request.
Evaluation Process
Bids will undergo peer review based on a multi-stage evaluation process where quality, compliance with technical specifications, and price competitiveness will be the key factors. Bidders should ensure all documents adhere to the mandated guidelines to facilitate smooth evaluation.
Delivery Locations
The successful bidder will be responsible for delivering the condiments to designated military installations as specified in the contract signed upon awarding of the tender. Specific delivery points will be communicated post-selection.
Contact Information
For additional clarifications regarding the tender, bidders are encouraged to reach out through formal channels available within the procurement platform. Please refrain from sending inquiries through unofficial mediums to ensure prompt responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified condiments. Suppliers should possess relevant experience in dealing with governmental or military organizations and must comply with the local and international quality standards required for food products.
Suppliers must present quality certifications such as FSSAI accreditation, ISO standards, or any other relevant food safety certifications alongside their bid submission. These documents ensure that the products meet the expected health and safety regulations.
The registration process for bidding involves creating an account on the procurement platform where the tender is listed. All bidders must fill out a registration form and provide their business details for successful participation.
Payment terms will typically be detailed in the contract; however, it generally includes initial payments upon successful delivery of goods, followed by final payments contingent on quality checks and acceptance of the condiments by the purchasing authority.
MSEs benefit from specific provisions that may include reduced cost parameters and prioritized evaluations during the selection process. Moreover, incentives under government policies aimed at encouraging MSE and startup participation facilitate their engagement in large contracts.
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