Tender Title: Supply of Clutch Components

Tender Reference Number: GEM/2025/B/6125185

Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The supply of clutch components tender focuses on the provision of crucial automotive parts necessary for military vehicle operations. The items included in the tender comprise the clutch plate assembly, clutch release bearing, brake chamber assembly, and oil seals. The overall objective of this tender is to ensure that the military maintains its fleet with high-quality proprietary components that meet the stringent operational demands of modern service conditions.

Eligibility Criteria

Eligible bidders must be registered entities with appropriate certifications. Bidders are expected to possess a proven track record in manufacturing or supplying similar items, with experience in defense contracts being a significant advantage. Proper documentation reflecting financial stability and previous contracts may be necessary for consideration.

Technical Requirements

The technical requirements for the tender focus on ensuring that all supplied components comply with industry standards and specifications. Each component must undergo rigorous quality checks and meet the predefined military standards relating to durability and performance. Detailed specifications regarding dimensions, weight, and material composition for each part can be expected in the tender documentation.

Financial Requirements

Bidders must demonstrate the ability to fulfill financial obligations, with a specific emphasis on competitive pricing and the capacity to deliver the components within the stipulated time frame. A bid bond or Earnest Money Deposit (EMD) may be required as part of the submission to ensure that potential suppliers express genuine intent.

Document Submission Details

Proposals must be submitted electronically through the designated procurement platform. Bidders are required to submit a comprehensive breakdown of their offering, including pricing, relevant documentation, and certifications, by adhering to the outlined submission format. Clear formatting and organization are crucial in ensuring that the bids are evaluated effectively.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers specific benefits aimed at fostering inclusivity in the procurement process. Startups are also encouraged to participate, with provisions that allow for the simplification of the qualification criteria.

Evaluation Process

The evaluation will be conducted based on a two-stage process that encompasses technical competence and financial viability. Suppliers will be assessed on their ability to meet technical specifications, followed by an appraisal of the financial proposals. A detailed scoring system will be employed, weighing the quality of products, delivery timelines, and overall cost.

Delivery Locations

Items will be delivered to various military depots and operational stations as specified in the tender documentation. Bidders should be prepared to provide logistics details concerning the transportation and timely delivery of the components to the designated locations.

Contact Information

For further queries or clarification regarding this tender, bidders can reach out to the contact points listed in the official tender documents. It is advisable to ensure that inquiries are submitted well in advance of the closing date to facilitate timely responses.

Additional Information

Successful bidders will be required to comply with all relevant procurement policies, including adherence to 'Make in India' standards. These regulations emphasize the importance of local content and procurement rules, fostering domestic industry participation.