Tender Title: Supply of Cleaning and Hygiene Products
Tender Reference Number: GEM/2025/B/6130303
Issuing Authority: Department of Military Affairs, Ministry of Defence
The objective of this tender is to procure a variety of cleaning and hygiene products for use within military facilities. The intended scope includes the supply of essential items such as Air Freshener Liquid (V2), Urinal Cubes - Deodorizer Blocks (V2), Toilet Brushes (V2), Scrubbing Brushes, and Squeegee Washer Wiper Mopper (V2), along with Naphthalene as per IS 539 standards. This tender aims to ensure high standards of cleanliness and hygiene in military establishments, and the successful bidder will be expected to deliver 1,174 units of the listed items.
Scope of Work and Objectives
The primary goal of this procurement is to facilitate a reliable supply of quality cleaning and hygiene products that meet the specific needs of military operations. Bidders are expected to exhibit a thorough understanding of the technical specifications required for each product category, as well as demonstrate their ability to deliver within the stipulated timelines.
Eligibility Criteria
Bidders must fulfill the following eligibility requirements to participate in this tender:
- Be a registered legal entity able to conduct business in India.
- Demonstrate experience in supplying cleaning and hygiene products, specifically to government entities or large organizations.
- Meet any specified statutory requirements such as ISO certifications for quality management systems.
Technical Requirements
Technical specifications for the products must align with industry standards. Specific certifications such as IS 539 should be provided, particularly for Naphthalene, ensuring compliance with safety and quality norms. Each product offered should meet the detailed specifications laid out in the tender documents and adhere to relevant Indian Standards.
Financial Requirements
Potential bidders need to provide comprehensive financial documentation as part of their tender submission. This should encompass a pricing structure that includes per unit costs as well as total costs for the specified quantities. Clear payment terms detailing any advance payments and milestones for subsequent payments should be included.
Document Submission Details
Interested suppliers are required to submit their bids electronically via the prescribed government e-marketplace portal. All necessary documentation must be attached, with special attention given to ensuring compliance with formatting and submission standards specified in the tender guidelines.
Special Provisions
This tender recognizes the contribution of Micro, Small, and Medium Enterprises (MSEs) and implements provisions to enhance their participation. Additionally, startups can benefit from various incentives aimed at fostering innovation and easing entry barriers into government supply chains.
Evaluation Process
The evaluation of bids will be based on a number of criteria including pricing, technical ability, past performance, and compliance with specifications listed in the tender documentation. A systematic approach will be taken to ensure an objective assessment of all submissions.
Delivery Locations
Products must be delivered to designated military facilities as specified in subsequent tender documentation. Timelines and delivery methods will be clarified post-evaluation of bids.
Contact Information
For further inquiries, bidders may refer to the official government e-marketplace platform for designated contacts as explicitly listed in the tender details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a legally registered business entity in India, possessing experience in supplying cleaning and hygiene products, and meeting regulatory compliance such as necessary certifications. Bidders must also demonstrate that they can meet the specific technical and financial criteria stated in the tender.
Yes, the products must comply with relevant quality standards and certifications, notably IS 539 for Naphthalene. Bidders are required to submit documentation that validates their compliance with these standards, ensuring the products meet safety and quality expectations outlined in the tender.
Bidders must complete the registration process on the government’s e-marketplace portal. This typically involves filling out an online application form, providing necessary documentation, and accepting terms and conditions set forth by the Department of Military Affairs. Detailed submission guidelines can be found in the tender documents.
The Earnest Money Deposit (EMD) is a financial guarantee required along with the bid submission. The amount, length of validity, and acceptable payment methods will be specified in the tender documentation. The EMD ensures that bidders are serious and committed to fulfilling the contractual obligations if awarded.
MSEs are encouraged to participate in this tender, with certain special provisions in place such as reduced bid security requirements, support in registration processes, and financial incentives to promote their participation. Compliance with ‘Make in India’ policies facilitates local procurement and production, providing a competitive edge to MSE bidders.
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