Tender Title: Supply of Household and Cleaning Materials
Tender Reference Number: GEM/2025/B/6130290
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender encompasses the supply of household and cleaning materials essential for the maintenance and operational efficiency of military facilities. The main objective is to procure high-quality products, which include toilet soap as per IS 2888 (V2), household laundry detergent powders as per IS 4955, laundry soap as per IS 285, cobweb brushes, and dust pans. Vendors are expected to deliver a total quantity of 756 units of these items, meeting the specified standards and ensuring timely availability to support daily operational functions.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity
- Possess necessary certifications for the products being supplied
- Exhibit prior experience in the supply of similar items
- Demonstrate financial stability and capacity to execute the contract
Technical Requirements
Bidders must adhere to the following technical specifications:
- Compliance with the mentioned standards for all items, such as IS 2888 (V2) for toilet soap and IS 4955 for detergent powders.
- Quality assurance protocols must be in place, ensuring that products are free from defects and conform to required safety and performance standards.
Financial Requirements
The tender submissions must include detailed financial proposals reflecting pricing per unit, aggregate costs, and any additional charges. It is crucial that financial documentation is transparent and complies with prescribed procurement regulations.
Document Submission Details
Prospective bidders are required to submit the following documents with their proposals:
- Completed tender forms
- Evidence of eligibility, including registration documents
- Technical specifications and compliance certifications
- Financial bid with itemized pricing
Submissions must be formatted as per the guidelines provided in the tender documentation, ensuring clarity and completeness.
Special Provisions
This tender includes specific provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may receive preferential treatment during the evaluation process to bolster local entrepreneurship.
Evaluation Process
Tenders will undergo a rigorous evaluation process, assessing both technical and financial submissions. Key considerations will include compliance with specifications, pricing, and the overall capability to deliver products on time. The evaluation will be transparent, and successful bidders will be notified promptly.
Delivery Locations
Product deliveries will be directed to designated military facilities as determined during the contractual agreement phase. Bidders should prepare for potential logistical challenges associated with military site deliveries.
Contact Information
For any inquiries or clarification, bidders are encouraged to reach out to the procurement office within the Department of Military Affairs. Specific contact details should be verified from official government communication channels related to this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses and certifications relevant to the products. Bidders must demonstrate prior experience in supplying similar materials and provide financial documents proving their capability to undertake the contract without risk.
Bidders must include valid certifications that ensure compliance with relevant industry standards such as IS 2888 (V2) for toilet soap and IS 4955 for detergent powders. Additionally, quality assurance certificates that attest to product integrity and safety standards must also be submitted.
All documents must be submitted in digital format, conforming to the prescribed guidelines included in the tender documentation. It’s essential to ensure that all files are appropriately organized and named for easy identification, with key documents like financial bids and compliance certificates readily accessible.
Payment terms will typically be defined within the contract awarded following the selection process. Bidders should be prepared to present flexible payment options and adhere to government procurement guidelines, which often stipulate milestone and completion-based payments.
MSEs and startups are often granted special provisions during evaluation such as reduced eligibility criteria, reserved portions of the contract, or preferential scoring in the evaluation matrix. This support is part of government initiatives to foster small-scale industry and innovative business practices under Make in India policies.
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