Tender Title: Rate Contract for Conveyance Of OEM Specialists From Russia

Tender Reference Number: GEM/2025/B/6130541

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

This tender seeks to establish a rate contract for the provision of conveyance services for Original Equipment Manufacturer (OEM) specialists from Russia to support the operations and maintenance of STW (Submarine Torpedo Launcher), HATS (Helicopter Advanced Torpedo Standoff), and SATS (Submarine Advanced Training Simulator) systems on Indian Navy ships and submarines. The awarded contractor will be required to facilitate transportation arrangements for a period of one year, with an option to extend the contract for an additional year based on performance and operational needs.

Scope of Work and Objectives

The objective of this tender is to ensure timely and efficient conveyance of specialists whose expertise is crucial for operational readiness and technical maintenance of designated naval systems. The contractor will be responsible for:

• Providing travel arrangements (air and ground transport) for OEM specialists from designated locations in Russia to various ports of India.
• Ensuring compliance with all applicable safety and legal requirements during the transportation process.
• Coordinating with the Indian Navy to align transport schedules with operational needs.

Eligibility Criteria

Participants must meet the following eligibility criteria:

• Registered entity with a valid business license.
• Proven experience in providing transport services, preferably in the defence or related sectors.
• Financial stability as demonstrated through the submission of relevant financial documents.

Technical Requirements

The technical requirements of this tender include:

• Providers must have preferred partnerships or affiliations with registered companies in Russia for logistic support.
• Compliance with Indian defence regulations and mandatory safety protocols.
• Capacity to manage multi-modal transport.

Financial Requirements

Participants must demonstrate their financial capacity to deliver the contract terms, including:

• Submission of a balance sheet and profit/loss statement for the last two fiscal years.
• Ability to provide a competitive quote for the conveyance services detailed in the tender.

Document Submission Details

All submissions must be completed through the designated e-procurement portal. Important documentation required includes:

• Company registration and compliance certificates.
• Financial documents to prove eligibility.
• Technical proposals detailing how operational requirements will be met.

Special Provisions

The tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There may be facilitative measures designed to help these enterprises in meeting the eligibility criteria and managing bids effectively.

Evaluation Process

Proposals will undergo a thorough evaluation process, taking into account:

• Technical compliance with specifications.
• Financial assessment and pricing.
• Past performance and experience in similar projects.

Delivery Locations

Services will be executed across various ports in India as specified by the Indian Navy, contingent upon operational schedules and requirements.

Contact Information

For further details regarding this tender, participants are encouraged to refer to the e-procurement portal. Contact information will be available upon registration and bid submission.