Tender Title: Supply of PVC Flex Sheet and Voltas Split AC
Reference Number: GEM/2025/B/6164973
Issuing Authority
This tender is issued by the Department of Military Affairs under the Ministry of Defence. This government body is responsible for procurement and supply chain management for military operations.
Scope of Work and Objectives
The objective of this tender is to solicit bids for the supply of various items, including PVC Flex sheets, Voltas Split AC 1 ton (3 Star) units, AC stands made of steel for outdoor use, AC starters, and AC drainage pipes. The selected bidder will be required to deliver a total quantity of 1302 units for each of the specified items. The primary goal is to enhance the operational capacities of the military facilities through these essential supplies.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity in the appropriate business category.
- Compliance with all local and national regulations pertaining to supply and distribution of HVAC and construction materials.
- Proven experience in supplying similar products to governmental or large institutional clients.
Technical Requirements
The items being procured must meet specified technical standards to ensure quality and safety. This includes:
- The PVC Flex sheets must be flexible, durable, and suitable for various applications as required.
- The Voltas Split AC units should adhere to energy efficiency ratings, specifically categorized as 3 Star.
- All steel components must adhere to industry standards for materials used in outdoor applications to ensure longevity and durability.
Financial Requirements
Bidders are required to submit detailed financial documents that affirm their capability to fulfill the contract. This includes:
- A competitive pricing proposal demonstrating cost-effectiveness.
- Any associated cost breakdowns for the items listed in the scope of work.
Document Submission Details
Interested bidders must submit their bids electronically through the designated procurement portal. The submission must include all necessary technical and financial documents along with any requested certifications.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), and it encourages participation from startups specializing in relevant industries. This initiative underscores the government's commitment to fostering growth in these sectors and driving innovation.
Evaluation Process
Bids will undergo a systematic evaluation process that includes:
- Compliance with eligibility criteria.
- Adherence to technical specifications and requirements.
- Financial competitiveness based on the pricing proposal submitted.
- Capability to meet delivery schedules and product specifications.
Delivery Locations
Successful bidders will be required to deliver all supplies to designated military facilities, details of which will be communicated post-award.
Contact Information
For any inquiries regarding this tender, interested parties can refer to the official contact details provided on the procurement platform.
This tender seeks to partner with reliable suppliers who can enhance the operational readiness of military facilities through the provision of high-quality products specified in the scope of work.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered legal entity with appropriate industry credentials. Bidders must comply with national regulations and demonstrate a track record in supplying similar goods to governmental bodies or large institutions. Compliance with technical standards for PVC and HVAC supplies is also critical for bidding.
The technical specifications for the AC units include a minimum energy efficiency rating of 3 Star, ensuring energy-saving capabilities. For the PVC Flex sheets, they should be suitable for various applications, reflecting durability and high flexibility. All items must meet or exceed industry standards to guarantee performance and safety.
The Earnest Money Deposit (EMD) is typically required to secure the bid and demonstrate financial commitment. It must be submitted as part of the bid documents, usually in the form of a bank guarantee or a certified check. Specifics regarding the amount can be found in the tender documentation or procurement portal.
Bidders are required to submit their proposals electronically through the designated procurement platform. All submissions should include a well-organized set of technical documents and financial proposals as required by the tender specifications. Adhering to submission formats and deadlines is crucial to ensure evaluation.
Yes, this tender contains specific provisions to incentivize Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these sectors may benefit from simplified bid processes, reserved quotas, or preference in evaluation to promote inclusivity and support local business growth under the government’s Make in India initiative. Additionally, compliance with local content and procurement rules enhances their eligibility.
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