Tender Title: Supply of 2 TON Split Air Conditioner
Reference Number: GEM/2025/B/6117250
Issuing Authority: Indian Oil Corporation Limited (Ministry of Petroleum and Natural Gas)
The scope of work for this tender involves the comprehensive supply and installation of 2 TON Split Air Conditioners along with associated components including additional copper tubes, outdoor unit stands, and PVC water drainage pipes. The tender encompasses the procurement of a total quantity of 378 units of air conditioners, ensuring compliance with the stipulated technical specifications outlined in the technical specification sheet.
Objectives
The primary objective of this tender is to ensure the seamless delivery of high-quality air conditioning solutions that meet the operational demands of Indian Oil Corporation Limited while adhering to industry standards and efficiency benchmarks.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following eligibility requirements:
- Be a registered legal entity with appropriate licensing and registration to operate within the field of HVAC supply and installation.
- Provide proof of previous experience in executing similar projects, showcasing the ability to fulfill large-scale supply orders.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Supply 2 TON Split Air Conditioners as per the technical specification sheet provided in the tender documents.
- Installation should meet industry standards with regard to efficiency and safety.
- Submission of necessary certificates demonstrating compliance with technical standards and quality benchmarks is mandatory.
Financial Requirements
Bidders must provide a clear financial proposal encompassing all costs associated with the supply and installation of the units. This includes an Earnest Money Deposit (EMD) as specified in the tender documentation, which acts as a security for the bid submission.
Document Submission Details
All necessary documentation, including technical proposals, financial bids, and eligibility proofs, must be submitted electronically through the designated platform by the stated deadline. A checklist of required documents is outlined in the tender guidelines for ease of reference.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, designed to promote inclusivity in the tendering process. Eligible MSEs may benefit from relaxed qualification requirements and support aimed at fostering wider participation in government contracts.
Evaluation Process
Submissions will undergo a detailed evaluation process, wherein technical proposals will be assessed first for compliance with specifications. Financial bids of only the qualified technical bids will be opened for consideration. Evaluations will prioritize quality, cost-effectiveness, and adherence to specifications as specified in the tender documentation.
Delivery Locations
Delivery and installation of the air conditioning units will take place at designated facilities as outlined in the tender documentation.
Contact Information
For further inquiries or additional information related to this tender, bidders are encouraged to reach out through established official channels provided within the tender documents.
This tender ensures the procurement of high-quality air conditioning units under compliant and transparent processes, fostering competitive bidding while supporting regional businesses and enhancing operational efficiency within Indian Oil Corporation Limited's facilities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with necessary licensing to operate in HVAC supply and installation. Bidders should demonstrate prior experience in executing similar projects, ensuring their capability to meet the demands of supplying 2 TON Split Air Conditioners.
Bidders must submit a range of required certificates demonstrating compliance with technical specifications, including quality assurance documents that meet industry standards. This includes any relevant certifications for the equipment and installation processes outlined in the technical requirements.
The registration process involves creating an account on the designated e-tender platform and submitting required documents electronically. Bidders should ensure all accepted document formats are adhered to, facilitating a smooth submission process for their proposals.
The Earnest Money Deposit (EMD) serves as a security for the bid submission, with specific details regarding the amount and payment method provided in the tender documentation. Bidders must ensure that the EMD is submitted along with their proposals to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) can avail themselves of specific advantages in the tendering process, including relaxed qualification criteria, support in documentation, and preferential consideration designed to foster participation and competition within the marketplace while promoting compliance with government policies.
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