Tender Description for Cleaning Materials for QE Sep 25 for Offices - GEM/2025/B/6311996

Duster Cloth 1.5 X 1.5,Naphthalene Balls 200 Gm pkt,Soap Toilets 100 Gm,Phenyl 1 Ltr Bottle,Odonil

Goods
Qty:3,242

Tender Timeline

Tender Issue
June 6, 2025 at 10:38 AM

The Tender titled Cleaning Materials for QE Sep 25 for Offices with reference number 107f0fc3e is issued by the Department of Military Affairs under the Ministry of Defence. This tender invites qualified suppliers to submit their bids for the supply of various cleaning materials required for the upkeep of government offices.

Scope of Work and Objectives

The primary objective of this tender is to procure essential cleaning materials that will ensure the cleanliness and hygiene of office premises. Bidders are expected to provide a comprehensive range of items, including but not limited to:

  • Duster Cloth measuring 1.5 X 1.5
  • Naphthalene Balls in 200 gm packets
  • Toilet Soap in 100 gm packs
  • Phenyl in 1-liter bottles
  • Odonil and several other cleaning products such as bleaching powder, glass cleaner, toilet cleaner, and garbage bags among others.

The total quantity required under this tender amounts to 3242 units across various categories listed in the tender documentation.

Eligibility Criteria

Bidders must meet specific eligibility requirements to qualify for participation, including being a registered business entity with the necessary licenses to operate in this domain. Previous experience in similar supply contracts will also be an added advantage.

Technical Requirements

Suppliers need to demonstrate compliance with certain technical requirements, including adherence to relevant quality standards for cleaning materials. This may also include providing samples upon request to ensure that only high-quality products are supplied.

Financial Requirements

It is essential for bidders to provide detailed financial requirements within their submissions. This includes:

  • A clear breakdown of costs for each item offered
  • Earnest Money Deposit (EMD), which must accompany all bids as a sign of good faith
  • Information regarding any required performance guarantees

Document Submission Details

Respondents must submit their bids through the appropriate channel as outlined in the tender notice. All documents should be in accepted formats and must demonstrate compliance with the bid specifications. Incomplete submissions may lead to disqualification.

Special Provisions

Special provisions are available for Micro, Small, and Medium Enterprises (MSEs), particularly to encourage their participation in government tenders. This can include reduced eligibility requirements and assistance during the bidding process.

Evaluation Process

The evaluation process for bids will be based on various parameters, including:

  • Compliance with the tender specifications
  • Pricing and cost-efficiency
  • Quality of offered products
  • Supplier’s track record and capacity to deliver

Delivery Locations

Successful bidders will be required to deliver the cleaning materials to designated government office locations as specified in the contract. Details regarding delivery timelines will be communicated post award of the contract.

Contact Information

For any inquiries regarding the tender, interested parties can reach out to the Department of Military Affairs through the official contact details provided in the tender notice.

This comprehensive overview serves to guide bidders through the essential aspects of the tender, ensuring clarity and facilitating a successful submission process.

Tender BOQ Items

21 Items
1.

Duster Cloth 1.5 X 1.5

Yellow duster, Cleaning Cloth

Qty:305
Unit:ea
10
2.

Naphthalene Balls 200 Gm pkt

Coloured Naphthalene balls

Qty:29
Unit:kg
10
3.

Soap Toilets 100 Gm

Brand - Savlon

Qty:79
Unit:ea
10
4.

Phenyl 1 Ltr Bottle

Brand - Gainda

Qty:326
Unit:ltr
10
5.

Odonil 100 Gm

Air Freshner blocks

Qty:109
Unit:ea
10
6.

Bleaching Powder

Good Quality

Qty:162
Unit:kg
10
7.

Acid

Good Quality

Qty:158
Unit:ltr
10
8.

Broom Stick

Good Quality

Qty:218
Unit:kg
10
9.

Handle for Broom

Good Quality

Qty:33
Unit:ea
10
10.

Broom Soft

Brand - Gala

Qty:90
Unit:ea
10
11.

Glass cleaner 500 ml

Brand - Colin

Qty:45
Unit:btle
10
12.

Brush Toilet

Brand - Gala

Qty:72
Unit:ea
10
13.

Toilet Cleaner 500 ml

Brand - Harpic

Qty:118
Unit:btle
10
14.

Floor Cleaning Powder

Brand - Sebena

Qty:143
Unit:kg
10
15.

Floor Wiper

Brand - Gala

Qty:30
Unit:ea
10
16.

Mop with stick

Cystal clip T Mop

Qty:12
Unit:ea
10
17.

Pochha 2X2

Brand - Gala

Qty:180
Unit:ea
10
18.

Liquid Hand Wash 200 ml

Brand - Savlon

Qty:172
Unit:btle
10
19.

Room Freshner 300 ml

Brand - Odonil

Qty:46
Unit:btle
10
20.

Flush Freshener

Brand - Harpic - Hygienic

Qty:15
Unit:ea
10
21.

Garbage bag

Good Quality

Qty:900
Unit:ea
10

General Information

Item Category
Duster Cloth 1.5 X 1.5 , Naphthalene Balls 200 Gm pkt , Soap Toilets 100 Gm , Phenyl 1 Ltr Bottle , Odonil 100 Gm , Bleaching Powder , Acid , Broom Stick , Handle for Broom , Broom Soft , Glass cleaner 500 ml , Brush Toilet , Toilet Cleaner 500 ml , Floor Cleaning Powder , Floor Wiper , Mop with stick , Pochha 2X2 , Liquid Hand Wash 200 ml , Room Freshner 300 ml , Flush Freshener , Garbage bag
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Air Force

Financial Information

OEM Average Turnover
₹5.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
45 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7930451.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Annual Turnover
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with the required licenses to operate within the industry. Bidders should preferably have prior experience in supplying cleaning materials, consistent with government standards. These eligibility criteria are critical to ensure that only capable suppliers participate in the tender process.

Bidders must adhere to specific technical specifications, ensuring that all products meet established quality standards. This includes the materials being non-toxic and suitable for use in office environments. Compliance with safety standards will be assessed, indicating the reliability and effectiveness of the cleaning supplies.

The Earnest Money Deposit (EMD) serves as a financial security measure to show commitment from bidders. It is a mandatory requirement that must be submitted with the bid, assuring the buyer of the seriousness of the proposal. The EMD will be forfeited if a bidder withdraws their bid or fails to comply with the terms outlined upon award of the contract.

Bidders must submit all required documents through the designated submission channel as outlined in the tender guidelines. Accepted document formats typically include PDF and other standard file types. Submissions must be complete to avoid disqualification from the bidding process.

The tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). These may offer benefits such as easier qualification criteria and targeted assistance during the bidding process. This encourages MSE participation, fostering a diverse and competitive supplier base.

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