Tender Title: Supply of Lubricating Oils
Reference Number: GEM/2025/B/6149676
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The Department of Military Affairs under the Ministry of Defence invites qualified bidders to submit proposals for the procurement of Lubricating Oils, specifically LUB OIL SERVO PRESS-100 and LUB OIL SERVO MESH SP-320. This procurement aims to ensure the efficient operation and maintenance of military equipment, promoting sustainability and reliability in equipment management.
Scope of Work and Objectives
The scope of work encompasses the supply and delivery of 100 units of the specified lubricating oils. The overall objective is to maintain functional performance in military vehicles and machinery, thereby ensuring readiness and safety in operational environments. Suppliers are expected to provide high-quality products that meet the technical specifications set forth in this tender.
Eligibility Criteria
To be eligible for participation, bidders must meet the following criteria:
- Registered entity compliant with local laws.
- Possession of all necessary licenses and certifications for the sale of lubricants.
- Demonstrable experience in similar supplies to government agencies or military organizations.
Technical Requirements
Bidders must adhere to the following technical specifications:
- LUB OIL SERVO PRESS-100: Must meet industry standards and provide excellent lubrication properties under high-pressure conditions.
- LUB OIL SERVO MESH SP-320:should be suitable for various machinery applications ensuring minimal wear and tear.
Documentation verifying compliance with these technical requirements should be included in the proposal.
Financial Requirements
Bidders are required to provide:
- A detailed breakdown of costs associated with the lubricating oil supply.
- Evidence of financial stability through bank statements or auditor’s reports.
- Compliance with any required taxes and tariffs relevant to the procurement.
Document Submission Details
All submissions must be electronically made through the designated portal. Bidders should ensure that all required documentation, including:
- Technical proposals
- Financial breakdowns are submitted by the specified deadline. Late submissions will not be entertained.
Special Provisions
This tender emphasizes support for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation by providing benefits and easing the competition norms. Additionally, adherence to the 'Make in India' initiative is encouraged, promoting local production and procurement.
Evaluation Process
Proposals will undergo a comprehensive evaluation process based on:
- Technical compliance
- Financial attractiveness
- Delivery capabilities
A scoring system will be applied to ensure that the best offer is selected for the contract.
Delivery Locations
The lubricating oils are to be delivered to specified military depots as per the requirements outlined in the procurement plan. Bidders must include logistical plans in their proposals to demonstrate their delivery capabilities.
Contact Information
For queries or further clarification regarding this tender, bidders may contact the Department of Military Affairs through the official channels provided on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, possessing necessary licenses and certifications for lubricating oils, and demonstrating experience in similar supply contracts to government entities or military organizations.
Bidders must ensure the products adhere to specific technical specifications. The LUB OIL SERVO PRESS-100 must meet industry standards for performance under high pressure, while the LUB OIL SERVO MESH SP-320 must be suitable for various machinery. Compliance documentation must accompany submissions.
Bidders must provide documentation that ensures financial feasibility, including a detailed cost breakdown for the lubricating oils and proof of financial stability, such as bank statements or audit reports. Compliance with applicable taxes is also required.
Proposals must be submitted electronically via the designated online portal. Bidders should ensure that their submissions include all required documents such as technical proposals and financial breakdowns, as late submissions will not be considered.
MSEs can benefit from special provisions within this tender, designed to enhance their competitive position. Participation is encouraged through supportive policies, aimed at enhancing local production under the ‘Make in India’ initiative. This opens opportunities for MSEs to engage with government contracts effectively.
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