Department of Military Affairs Tender by Hqids (GEM/2025/B/6172888)
POL, s ISO VG 100,PETROLIUM OIL LUBRICANTS
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Tender Title: Supply of Petroleum Oil Lubricants
Reference Number: GEM/2025/B/6172888
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply of POL, s ISO VG 100, Petroleum Oil Lubricants. This tender aims to procure a total quantity of 200 units, ensuring that the lubricants meet the specified technical and quality standards vital for operational use.
Scope of Work and Objectives
The primary objective of this tender is to establish contractual agreements with suppliers who can provide high-quality petroleum oil lubricants that conform to industry standards. The supplied lubricants will be utilized in various applications, requiring a focus on durability and performance under varying conditions. Suppliers are expected to deliver products that not only meet specifications but also exemplify excellence in quality assurance.
Eligibility Criteria
To qualify for this tender, bidders must fulfill certain eligibility criteria. This includes being a legally registered entity capable of supplying the specified products. Bidders are also required to demonstrate a sound financial standing and relevant experience in the field of lubricants supply.
Technical Requirements
Bidders must ensure that the offered petroleum oil lubricants conform to the specified technical requirements. The products should comply with industry standards and specifications, particularly the ISO VG 100 classification. Suppliers must provide evidence of compliance through recognized certification and testing documentation.
Financial Requirements
Bidders are required to quote competitive pricing for the supply of petroleum oil lubricants and adhere to the financial guidelines set forth in the tender documentation. A detailed breakdown of costs must be included in the bid documents, along with other financial obligations such as the Earnest Money Deposit (EMD).
Document Submission Details
All tender responses must be submitted through the proper channels as outlined in the tender documentation. Bidders should ensure that all required documents are accurately filled and submitted by the stipulated deadline to facilitate a smooth evaluation process.
Special Provisions
This tender provides provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government procurement processes. Bidders falling into these categories may benefit from financial support and simplified compliance procedures.
Evaluation Process
The evaluation of bids will be conducted based on a transparent and structured process. Submissions will be assessed not only on price but also on compliance with technical specifications and the quality of the products offered. The evaluation committee will make recommendations based on established criteria, including past performance records and the capability of the suppliers.
Delivery Locations
Successful bidders will be required to deliver petroleum oil lubricants to designated locations as specified by the Department of Military Affairs. Details of delivery locations will be shared with successful bidders post-award.
Contact Information
For further inquiries regarding the tender, interested parties may contact the Department of Military Affairs through the provided communication channels for clarifications. Please ensure that all questions are directed appropriately to facilitate prompt responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating relevant experience in supplying petroleum oil lubricants. Bidders must showcase a sound financial position and compliance with all applicable laws and regulations.
Bidders must provide evidence of compliance with relevant technical specifications and quality standards for petroleum oil lubricants. This includes certifications indicating that the products meet ISO VG 100 standards or similar recognized benchmarks.
Bidders intending to respond to the tender must complete the registration process as outlined in the tender documentation. This includes filling out the necessary forms and submitting them through the designated platforms provided by the Department of Military Affairs.
The payment terms will be established post-evaluation of the bids. Typically, terms may include a payment upon successful delivery and acceptance of goods, as well as specific conditions regarding the performance security requirements to be met by the successful bidder.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such enterprises may have access to simplified compliance guidelines and potential financial incentives, supporting their engagement in government procurement processes.
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