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Department of Military Affairs Tender by Indian Army (GEM/2025/B/6124928)

Prefabricated Shelter Structure for FFL of size 2 point 4m x 1 point 28m,Non Skid Ceramic Tiles of

Darjeeling, West bengal
Goods
Qty:1,196
EMD: ₹24,316
Department of Military Affairs Tender by Indian Army (GEM/2025/B/6124928)

Tender Timeline

Tender Issue
April 9, 2025 at 8:39 PM
Corrigendum
April 12, 2025 at 08:33 PM
New Document Added Download

Tender Title: Provision of Prefabricated Shelter Structure for Field Flush Latrine
Reference Number: GEM/2025/B/6124928
Issuing Authority: Department of Military Affairs, Ministry of Defence

The scope of this tender encompasses the supply of specialized prefabricated shelter structures specifically designed for Field Flush Latrines (FFL), meeting precise performance specifications. The sizes required are 2.4 meters by 1.28 meters for the shelter structures, complemented by non-skid ceramic tiles of size 300 x 300 x 7 mm, ensuring safety and functionality in various environments.

Objectives would include ensuring that the chosen bidder can deliver quality materials and structures that conform to military standards, while also fulfilling logistical requirements specific to defense applications.

Eligibility Criteria

Bidders must satisfy certain eligibility requirements to participate in this tender. This includes being a registered entity capable of compliant performance, maintaining valid certifications, and fulfilling specific technical experience relevant to the construction and supply of prefabricated shelters in military or similar applications.

Technical Requirements

The technical requirements for this tender specify that the bid must include detailed specifications for all materials used, including quick-setting compound, LED bulbs rated for 10 watts (suitable for domestic lamp holders), and a variety of PVC components which include PVC insulated and sheathed multistranded copper conductor flexible industrial cable rated at 1100 volts. Other components such as ceiling roses, PVC conduits, and modular switch setups must also meet stringent quality and safety standards.

Financial Requirements

Bidders are required to demonstrate their financial stability and capacity to undertake the project. This includes presenting audited financial statements, proof of previous experiences, and the ability to provide an Earnest Money Deposit (EMD) as per the specified percentage of the total bid amount.

Document Submission Details

Bidders are required to submit their proposals along with all supporting documentation electronically through the specified channel, which is detailed in the tender documentation. All submissions must be made in the accepted formats (e.g., PDF, Word) to ensure compliance with the review process.

Special Provisions

This tender offers incentives for Micro, Small, and Medium Enterprises (MSEs), as well as provisions that can benefit startups, thereby promoting inclusivity in public procurement. Bidders should ensure compliance with relevant clauses related to MSE participation and local content requirements.

Evaluation Process

The evaluation process will entail a thorough review of all submitted bids against the tender specifications. Points will be awarded for compliance with technical specifications, financial stability, and previous project success. The evaluation committee comprises representatives from the Department of Military Affairs who will assess these criteria carefully to ensure the best fit for the tender requirements.

Delivery Locations

Successful bidders will be responsible for delivering the prefabricated structures and related components to designated military bases or temporary installations as specified in the tender details.

Contact Information

For any inquiries regarding the tender, prospective bidders are encouraged to consult the official contact points included in the tender documentation.

General Information

Item Category
Prefabricated Shelter Structure for FFL of size 2 point 4m x 1 point 28m , Non Skid Ceramic Tiles of size 300 x 300 x 7mm , Quick Setting compound , LED bulb 10 watt cool day light suitable for domestic lamp holder , Angle Holder , PVC insulated and PVC sheathed multistranded copper conductor flexible industiral cable 1100 volts , Ceiling Rose PVC , PVC square block , PVC Conduit pipe 20mm 10 feet long , PVC tee 20 mm , PVC circular jn box 2 to 4 way , PVC shaddle with screw , MCB 6 Amp single pole 240 watt , Surface plastic box suitable for modular switches and socket of 8 module , Solid plate with base frame suitbale for surface plastic box of 8 module , Switch piano modular type 10 Amp one way , Socket Multi purpose 3 Pin 10 Amp and 3 Pin 20 Amp Modular Type of 2 Module , Tape Insulation 10 Mtr , PVC Copper Cable 1 Sqmm Single Core wit multistranded conductor for earth wire in green colour , PVC sheathed FRLS copper cable 1 point 5 Sqmm S oblique C with multistrand Roll of 91 point 44m , PVC sheathed FRLS copper cable 2 point 5 Sqmm S oblique C with multistrand Roll of 91 point 44m , XLPE Cable PVC insulated aluminium conductor served with inner sheathing of PVC tape armoured with galvanized steel wire overall PVC sheathed cross sectional area 10 Sqmm 2 Core , IWC vitreous ceramic CHINA squatting pan size 580x 440 mm incl foot rests Complete , PVC Vent pipe 75mm dia 8 feet long with PVC cowl alongwith suitable arrangement for fixing , HDPE Water Tank Cylinderical vetical with closed top 1000 Ltrs with connector 20mm stop cock and float valve including rod and ball , Water staging platform made of MS Angle of size 40x40x6 mm , PPR Pipe 20mm dia , PPR Tee 20 mm dia , PPR Elbow 45 degree 20 mm dia , PPR socket 20mm dia , PPR Nipple 20mm dia 150mm long , PPR Union 20 mm , PVC Clip for PPR pipe 25mm dia , PPR Reducer socket 25 x 20mm , PPR Tank connector 25 mm , Bib Tap 20 mm Stainless Steel , M Seal , PVC P Trap of IWC , PVC Flusing cistern 10 ltrs capacity with PVC Connection and waste pipe Angle and PVC pipe , PPR male threaded Elbow 20x15 mm dia , PPR Female threaded Elbow 20x15 mm dia , PPR Ball Wall 20mm dia , PVC Elbow 110mm dia , PVC Tee 110mm dia , PVC Pipe 110mm dia , Cover for Septic Tank of size 1500 mm x 2000 mm made of MS Angle 40x40x6 mm with a mesh of MS plates of width 40 mm x 3mm , Plaster trowel with woodwen handle , Plumb bob iron , Galvanised Iron Pan Mortar Tasla 18 Gauge 16 inch dia minimum weight 1 Kg , Double end spanner for 16 mm dia nuts and bolts , Showel Square Nose 14 gauge high carbon steel Product code SVL 022 blade size 310 x 245mm shaft size 710mm fitted with strong steel crutched wooden handles , Fish line , Electric Tile Cutting Machine with 5 Nos inter changeable blades , Measuring Tape 3 Mtr , GI Sheet cutter scissors , Transperant pipe 5 mm dia bore for water leveling , Multipurpose Non Slip Rubber Reusable Gloves for scrubbing cleaning brick work Colour OG oblique Black , Gum boots for snow fall area , Screw driver , Industrial Safety Helmet
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
West bengal
City
Darjeeling

Financial Information

EMD Amount
₹24,316.00
OEM Average Turnover
₹32.00 Lakh (s)
Minimum Turnover
₹4.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
3 Days

Tender Documents

5 Documents
GeM-Bidding-7722962.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for this tender involve being a registered business entity with relevant experience in fabricating and supplying prefabricated shelter structures. Interested bidders must hold valid licenses and certifications for their operations and must demonstrate financial stability through documented proof. Compliance with all mandatory standards set by the Department of Military Affairs is critical for participation.

Bidders must conform to specific technical specifications, including dimensions of 2.4m x 1.28m for the shelter structures. Additionally, the use of non-skid ceramic tiles measuring 300 x 300 x 7 mm, and the specifications for a variety of electrical and plumbing components, including LED bulbs, PVC piping, and flexible copper cables rated for 1100 volts, must be fully detailed in the proposal.

The submission process requires that all documents be uploaded through the designated electronic platform. Bidders should ensure their documents are in the accepted formats such as PDF or Word to ensure compatibility with the tender evaluation system. It is advisable to double-check that all required documentation is included to avoid disqualification.

The payment terms stipulated in the tender will be outlined in the final contract awarded to successful bidders. Typically, payments are released upon delivery and successful inspection of goods and services. Additionally, winning bidders must provide performance security—a guarantee of performance issued by a bank or financial institution—usually calculated as a percentage of the contract amount to ensure compliance with all contractual obligations.

Micro, Small, and Medium Enterprises (MSEs) can take advantage of several defined benefits within this procurement framework, including easier access to participation, relaxed eligibility standards for financial documents, and possibly improved evaluation criteria to ensure equitable competition with larger firms. The tender supports policies like ‘Make in India’ to encourage local content and promote domestic manufacturing.

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