Department of Military Affairs Tender by Indian Army (GEM/2025/B/6112030)
Integrated Security Access Control System
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Integrated Security Access Control System - GEM/2025/B/6112030
The Integrated Security Access Control System tender, referenced as GEM/2025/B/6112030, is issued by the Department of Military Affairs under the Ministry of Defence. This tender invites qualified vendors to submit proposals for the design, supply, installation, and commissioning of advanced security access control systems that meet operational requirements within military environments.
Scope of Work and Objectives
The primary objective of this tender is to establish an Integrated Security Access Control System aimed at enhancing security protocols. The scope includes:
- Design and integration of state-of-the-art access control systems.
- Implementation services including installation and configuration.
- Comprehensive testing and commissioning of the systems.
- Provision of training for military personnel on system operation.
The successful bidder will be responsible for ensuring that the system is scalable and adaptable to future upgrades while complying with military specifications.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Possession of valid registration in relevant sectors as per government regulations.
- Proven expertise in similar projects with documented experience.
- Financial capability to undertake the project as demonstrated in their proposal.
Technical Requirements
Bidders must comply with specific technical specifications including:
- Systems compatible with existing military infrastructure.
- High standards for security features including biometric systems, card access, and surveillance integration.
- Compliance with applicable safety and quality standards as outlined by military specifications.
Financial Requirements
Bidders are required to present a clear financial proposal that includes:
- Itemized breakdown of costs relating to equipment, installation, and maintenance.
- Evidence of financial stability, including recent financial statements.
- Adherence to competitive pricing norms set forth by the government.
Document Submission Details
All proposals must be submitted electronically in the specified formats by the indicated deadline. Required documents include:
- Technical proposal detailing systems and methodologies.
- Financial proposal including cost estimates.
- Copy of eligibility documents and certifications.
Special Provisions
This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special consideration will be given to organizations that align with government initiatives aimed at bolstering local industry participation.
Evaluation Process
The evaluation process will consist of a two-stage approach:
- Technical Evaluation: Compliance with technical specifications and eligibility criteria.
- Financial Evaluation: Review of cost proposals.
Bids that do not meet the minimum technical criteria will be disqualified from financial evaluation.
Delivery Locations
The systems must be delivered and commissioned at specified military bases as per the directives laid out in the tender documentation.
Contact Information
For further information, interested bidders can reach out directly to the Department of Military Affairs during business hours, though specific contact details are not provided in this document.
The Integrated Security Access Control System tender stands as an opportunity for vendors to contribute to national defense through innovative security solutions. Ensure compliance with all stipulated requirements and prepare a robust proposal to capitalize on this chance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating experience in delivering similar solutions. Bidders must possess the necessary qualifications and documentation to validate their compliance with relevant governmental regulations, having proven expertise in integrated systems development.
Bidders must ensure compliance with numerous technical specifications such as integration capabilities with existing infrastructures, compatibility with biometric and surveillance features, and adherence to safety protocols mandated by the military. The systems must be scalable to accommodate future upgrades and maintain reliability under various operational conditions.
The Earnest Money Deposit (EMD) is a mandatory requirement to validate interest in bidding. It serves as a financial guarantee and is typically specified in the tender documentation. Bidders must submit the EMD along with their proposal to avoid disqualification. Details regarding the EMD’s amount and submission process should be verified in the official tender notice.
All submission methods for proposals must be conducted electronically through the designated platforms, ensuring compliance with document formats outlined in the tender documentation. Bidders should adhere to the specific guidelines relating to technical and financial document submissions to facilitate a smooth evaluation process.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSEs). The government encourages MSE participation by providing incentives and relaxed eligibility criteria. This initiative aims to promote local industries and enhance competition, thus fostering a diverse and inclusive tendering environment. Compliance with ‘Make in India’ policies is also encouraged, providing further advantages.
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