Tender Title: Goods Transport Service – Per Trip based Service
Reference Number: GEM/2025/B/6153114
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites proposals for the Goods Transport Service focused on per trip based transportation of machinery and equipment. The scope of work includes the execution of reliable transportation services using flatbed trucks that have a capacity ranging from 40 to 80 FT double axel. The selected contractor will be responsible for transporting a total of 18 units of specified goods, ensuring adherence to operational timelines and maintaining high standards throughout the delivery process.
Scope of Work and Objectives
The successful bidder will provide effective and efficient transport solutions characterized by the following objectives:
- Timely pick-up and delivery of machinery and equipment.
- Maintenance of vehicle standards that comply with safety regulations.
- Flexibility in managing diverse transportation needs as specified by the Department of Military Affairs.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Must be a legally registered entity with valid operational licenses.
- Experience in providing transport services, specifically for machinery and equipment.
- Compliance with the local
Make in Indiapolicies and relevant standards set forth by the government.
Technical Requirements
Bidders are expected to fulfill the following technical specifications:
- Availability of flatbed trucks capable of handling the specified capacity.
- Trucks must be equipped with GPS tracking systems for real-time monitoring.
- Adhere to safety standards and quality measures in the transportation of goods.
Financial Requirements
Bidders should provide proof of financial stability, including:
- Recent financial statements.
- Tax returns for the last financial year.
- Performance security details as part of the bidding process.
Document Submission Details
All proposals must be submitted electronically through the designated government portal. Bidders should ensure that all required documents, including technical and financial proposals, are uploaded in the specified formats. The submission must be made before the deadline to avoid disqualification.
Special Provisions
- Benefits for Micro, Small, and Medium Enterprises (MSEs): The tender provides special provisions aimed at encouraging MSEs to participate actively in government procurement processes.
- Startups are also encouraged to apply, benefitting from simplified compliance requirements and potential financial support initiatives.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with the eligibility criteria.
- Technical capabilities and proposed approach to deliver the services.
- Financial competitiveness and pricing structure.
Delivery Locations
The services are required to be carried out within designated military locations as specified in the transport requests provided by the Department of Military Affairs.
Contact Information
For any queries regarding the tender, interested parties are encouraged to reach out to the designated contact points provided in the detailed tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid operational licenses, extensive experience in providing transport services for machinery and equipment, and compliance with local laws, especially those outlined under ‘Make in India.’ It is essential for the bidders to ensure their documentation verifies their eligibility since only qualified bidders will be considered for evaluation.
Bidders must ensure that their vehicles meet specific technical specifications, including flatbed trucks with a capacity between 40 to 80 FT double axel. All vehicles should be equipped with GPS tracking systems to oversee logistics effectively and adhere to the required safety standards during transportation. Compliance with these criteria will be a fundamental part of the evaluation process.
Payment terms will typically be defined within the contract after award of the tender. Bidders should prepare for various payment schedules that may include advance payments, milestone payments based on delivery, or payment upon completion of services rendered. Clarity on these terms will be crucial in ensuring both parties are aligned, promoting smooth transaction processes.
This tender promotes MSE participation, providing advantages that include a more straightforward bid process, lower qualification barriers, and potential access to government support mechanisms. MSEs are encouraged to partake actively, thereby enhancing their business scope and contributing to local economic development. Availability of provisions that comply with MSE-friendly policies also aims at fostering innovation and competitive bidding from smaller entities.
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