Tender Title: Procurement of 30050 MT Sugar

Tender Reference Number: GEM/2025/B/6129512

Issuing Authority:
Ministry of Defence, Department of Military Affairs

The Procurement of 30050 MT Sugar aims to meet ongoing supply demands detailed under the Department of Military Affairs. The tender focuses on acquiring freshwater supplies of sugar, catering to various requirements across its divisions.

Scope of Work and Objectives

The primary scope of work encompasses the procurement of bulk sugar, specifically packaged as 50 Kg and 20 Kg bags. The contractor is expected to deliver a total of 30,050 MT of sugar. The procurement will adhere to stringent quality standards and specifications aimed at supporting military and other governmental factions.

Eligibility Criteria

Participants in this tender must comply with specific eligibility requirements that include:

• Being a registered entity with the appropriate licenses.
• Previous experience in supplying major food commodities.
• Compliance with quality and health standards set forth by food safety authorities.

Technical Requirements

Bidders are required to ensure that the sugar meets the specified quality characteristics:

• The sugar must be of the highest food-grade quality.
• Packaged in a format that adheres to industry standards, specifically in 50 Kg and 20 Kg bags.
• Appropriate labeling and handling practices must be followed during transport and delivery.

Financial Requirements

Bidders will have to provide a Financial Proposal that includes:

• Competitive pricing based on a per Metric Tonne basis.
• Details of any applicable taxes and charges.
• Return on investment considerations and payment terms during and after the procurement process.

Document Submission Details

All bids and required documentation must be submitted electronically through the designated procurement platform. Submissions must include:

• Company registration documents.
• Quality certifications and compliance documentation.
• Financial bid structured according to specifications mentioned in the tender.

Special Provisions

The tender offers specific advantages for Micro, Small, and Medium Enterprises (MSEs) and Start-ups, promoting local participation. Benefits include:

• Easier qualification criteria and terms for financial security.
• Enhanced opportunities for small businesses to participate in governmental procurement.

Evaluation Process

The evaluation of the submitted tenders will be conducted based on:

• Compliance with technical specifications.
• Pricing competitiveness.
• Delivery timelines.
• Past performance and reliability as assessed through previous engagements.

Delivery Locations

Contracts resulting from this tender will require delivery across multiple designated locations under the Department of Military Affairs. Specific delivery instructions and addresses will be communicated post-award.

Contact Information

For any tender-related inquiries, please ensure to use the official communication channels available on the procurement platform. The Ministry of Defence does not accept unsolicited contact at this stage of the tendering process.