Tender Title: Satellite Based Fleet Management Infrastructure Non Cellular

Tender Reference Number: GEM/2025/B/6165414
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs

Scope of Work and Objectives

The Satellite Based Fleet Management Infrastructure Non Cellular tender aims to procure a robust satellite-driven fleet management system for various motor vehicles. This system will encompass motorcycles, light motor vehicles (LMV), heavy motor vehicles (HMV), JCBs, and ambulances, thus enhancing the operational efficiency and safety of the fleet. The objective is to deploy a non-cellular satellite communication framework that ensures real-time tracking, monitoring, and management of these vehicles, contributing to improved logistics and resource utilization for military and defense operations.

Eligibility Criteria

To qualify for participation in this tender, bidders must be registered entities with relevant experience in satellite-based systems. They are required to demonstrate past successful implementations in similar projects and possess adequate technical capability and infrastructure, ensuring they meet the operational requirements set forth by the Ministry of Defence.

Technical Requirements

The technical specifications include the capability to provide real-time data transmission, vehicle tracking, geo-fencing, and route optimization. Bidders must ensure that the proposed technology integrates seamlessly with existing defense communication systems while maintaining high standards of security and reliability. Full compliance with quality benchmarks and international standards is mandated.

Financial Requirements

Participants are expected to provide detailed financial documentation, which includes their financial statements for the last three years, a cost breakdown of the proposed solution, and evidence of financial health to support their significant investment in this project.

Document Submission Details

All tender documents must be submitted electronically via the designated online portal. Bidders must ensure that all necessary documents, such as technical and financial proposals, are compiled in a standard accepted format. The submission should adhere to the given guidelines for clarity and completeness, which enhances the overall evaluation process.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender, and special provisions are established to support their capacities in fulfilling the requirements. Benefits include price preferences and allowances to promote local industry contributions within this sector.

Evaluation Process

The evaluation of bids will be based on comprehensive criteria, including technical specifications, compliance to requirements, financial stability, and overall value offered. A structured scoring system will be utilized to ensure transparency and fairness during the selection process.

Delivery Locations

The solutions procured through this tender will be implemented across designated locations under the Ministry of Defence’s jurisdiction, ensuring they meet the operational requirements.

Contact Information

For any queries related to the tender documents or submission procedures, further assistance is available from the designated contact points at the Ministry of Defence. Interested parties are encouraged to reach out through the appropriate channels to ensure clarity in the bidding process.