Tender Title: Facility Management Services - LumpSum Based - SCHOOL
Tender Reference Number: GEM/2025/B/6103171
Issuing Authority/Department:
The tender is issued by the General Administration Department, Gujarat.
Scope of Work and Objectives:
The primary objective of this tender is to procure comprehensive Facility Management Services for schools within the jurisdiction of the government. This initiative is aimed at enhancing operational efficiency and ensuring a conducive learning environment across school facilities. The scope of work includes, but is not limited to:
- Maintenance and management of facilities in schools.
- Implementation of a Smart Scale System to optimize operations.
- Provisioning of essential consumables as part of the service contract.
- Conducting regular audits to maintain safety and hygiene standards.
Eligibility Criteria:
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with all legal documents and licenses validated.
- Proven experience in delivering Facility Management Services in educational institutions or similar environments.
- Compliance with financial and quality standards as defined by the tender.
Technical Requirements:
Bidders must adhere to specific technical requirements, which include:
- Deploying qualified professionals with experience in facility management.
- Implementation of an efficient management system that aligns with the tender specifications.
- Capability to provide the necessary consumables as mentioned in the tender scope.
Financial Requirements:
The financial requirements include:
- Submission of price bid in accordance with the guidelines.
- Proof of financial stability to undertake the proposed work.
- Bidder must provide an Earnest Money Deposit (EMD) as per tender specifications.
Document Submission Details:
All required documents must be submitted in a structured format, ensuring compliance with the tender requirements. Bidders are advised to follow the submission checklist to avoid disqualification. Submitted documents must include:
- Technical proposal.
- Financial bid.
- Any relevant certificates or legal documents.
Special Provisions:
This tender includes specific provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, aimed at fostering inclusive growth in the sector.
Evaluation Process:
The evaluation process will be transparent, comprising both technical and financial assessments. Bids will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness.
- Experience and capacity to fulfill contract obligations.
Delivery Locations:
Services will be required at designated school locations as specified in the tender documents. Bidders should be prepared for a unified approach to Facility Management Services across multiple sites.
Contact Information:
For any inquiries related to this tender, interested parties may reach out to the General Administration Department, Gujarat. However, specific contact details are not provided in this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and providing proof of relevant experience in Facility Management Services specifically tailored for educational institutions. Bidders must ensure compliance with all legal regulations relevant to their operational domain, as well as maintain financial stability to undertake the services as outlined in the tender.
Bidders must provide certificates that demonstrate their qualifications, including trade licenses, GST registration, experience certificates from prior contracts similar to the tendered service, and any accreditation related to facility management. Compliance with all local regulations and standards must be verified through documentation when submitting a bid.
The submission process requires bidders to follow a structured format as detailed in the tender documentation. All required documents must be compiled, and proposals must be submitted electronically or in the format specified. Bidders should ensure they follow submission guidelines meticulously to avoid disqualification.
The payment terms will typically be outlined in the final contract and will involve milestone-based payments contingent on achieving predefined service deliverables. Bidders must anticipate initial payments upon successful commencement of services, with subsequent payments linked to performance metrics defined in the contract execution.
Yes, the tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs), including preferential treatment during the evaluation of bids. This initiative aligns with government policies to promote and assist MSEs in gaining access to larger projects and opportunities in facility management services. Compliance with ‘Make in India’ policies may further enhance their bids and potential success in the evaluation.
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