Tender Title: MT SPARES

Reference Number: 1384c8058

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting bids for the supply of various spare parts under the tender titled MT SPARES. This tender aims to procure essential components necessary for the maintenance of military vehicles, ensuring optimal performance and safety standards are met.

Scope of Work and Objectives

The primary objective of this tender is to source high-quality spare parts which include, but are not limited to, the following:

• Brake pad front
• Driven plate
• Clutch cover assembly
• Tie rod end
• Wiper motor assembly
• Engine water pump
• Actuator spring brake
• Cabin RAM assembly
• Fuel filter primary cum water separator
• Cabin shock absorber
• Fuel pump assembly
• Body assembly throttle

The successful contractor will be responsible for ensuring that all supplied parts meet stringent quality and technical specifications as defined by the Ministry of Defence. The total quantity required is 36 units across the different categories of parts as mentioned.

Eligibility Criteria

To be considered for this tender, bidders must fulfill the following eligibility criteria:

• Must be a registered entity with the appropriate business licenses relevant to the tender requirements.
• Demonstrated experience in supplying similar spare parts to defense or government sectors.
• Compliance with local and national regulations regarding procurement and delivery.
• A copy of requisite certificates proving quality standards and compliance must be submitted.

Technical Requirements

Bidders must ensure that all parts supplied under this tender adhere to the specified technical requirements:

• Parts must meet industry standards and quality certifications.
• All components must undergo rigorous testing to ensure reliability and durability in field conditions.
• Complete technical documentation for each part must be provided, including specifications and Certifications of Conformity (CoC) where applicable.

Financial Requirements

Bidders should be prepared to meet the financial aspects of the tender, including:

• Submission of an Earnest Money Deposit (EMD) as outlined in the tender documentation.
• Proof of financial stability and capability to fulfill the contract should be provided.
• Payment terms will be discussed upon the awarding of the contract but should allow for standard intervals tied to project milestones.

Document Submission Details

Bidders are required to follow the submission guidelines set by the Department of Military Affairs. This includes:

• All documents should be submitted electronically through the designated government e-marketplace platform where the tender has been published.
• Bids must be in the required format including technical and financial proposals as stipulated.
• Late submissions will not be entertained.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible vendors will receive special provisions to support their submissions, enabling broader access to government contracts.

Evaluation Process

The evaluation of bids will be conducted based on:

• Compliance with technical and financial requirements.
• Quality and quantity of goods offered.
• Competitive pricing.
• Delivery timelines and compliance with MSE/startup eligibility.

Delivery Locations

The successful bidder will be required to deliver the spare parts to specified military locations as directed by the Department of Military Affairs. Specific delivery addresses will be provided post-award of contract.

Contact Information

For any queries related to this tender, interested parties should refer to the official channels provided in the tender documentation. It is crucial to rely on the disclosed official points of contact for accurate information.