Tender Title: Procurement of Living Shelters
Reference Number: GEM/2025/B/6156665
Issuing Authority
This tender is being issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the procurement of 02 X Living Shelter (10 men), namely 1 X Dhaula and 1 X Dhaggar, including the necessary construction materials. The project aims to provide suitable housing solutions catering to the operational requirements of military personnel. Each living shelter should adhere to specific standards to ensure safety and comfort. By acquiring these shelters, the Ministry intends to enhance living conditions, ensuring that military personnel are adequately accommodated during their services.
Eligibility Criteria
To be eligible to submit a bid for this tender, potential bidders must meet the following criteria:
- Must be a registered legal entity capable of providing the required shelter and construction materials.
- Previous experience in similar projects is preferred, demonstrating capability in delivering high-quality shelters.
Technical Requirements
The technical specifications for the shelters include but are not limited to:
- Materials should meet military safety and durability standards.
- Ability to house up to 10 personnel comfortably.
- Each living shelter must be designed for quick assembly and dismantling.
- Bidders are required to submit detailed design plans and material specifications alongside their bids.
Financial Requirements
Bidders must demonstrate financial stability, including:
- Submission of a recent financial statement.
- Proof of the ability to procure necessary materials and manage costs effectively.
Document Submission Details
Interested bidders must submit their proposals, along with all required documents, via the designated electronic platform. The proposal should include:
- Detailed project plan and timeline.
- Pricing schedule for the shelters.
- Any additional documentation that supports the bid.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders that qualify as MSEs may receive special considerations during the evaluation process, aiding in the inclusion of smaller companies in government procurement.
Evaluation Process
The evaluation of bids will be conducted through a comprehensive process, assessing both technical and financial aspects. Key elements include:
- Compliance with technical specifications.
- Financial investment required and sustainability.
- Overall value for money.
Bids will be shortlisted based on the evaluation criteria, leading to a final decision on the awarded contract.
Delivery Locations
The living shelters will be delivered to specified military locations as defined in the final contract after bid acceptance. Specific delivery instructions will be provided after selection.
Contact Information
While detailed contact information is not provided, bidders are encouraged to check the official Department of Military Affairs website for any inquiries or further clarification related to the procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the specified living shelters, with evidence of previous experience in similar procurement projects. Bidders must also demonstrate compliance with the technical and financial requirements outlined in the tender documentation.
The technical specifications for the living shelters necessitate high-quality materials that meet military durability and safety standards. Each shelter is designed to accommodate up to 10 personnel comfortably and should be easily assembled and dismantled. Detailed plans and specifications need to be submitted with the bid for evaluation.
Bids must be submitted electronically through the designated platform as specified in the tender documentation. Required documents include the project plan, detailed pricing schedule, financial statements, and any additional indicators of capability to fulfil the contract obligations.
MSEs participating in this tender may benefit from special provisions aimed at inclusion in government procurement processes. These may include relaxed eligibility criteria and considerations during the evaluation of bids, promoting fair competition and encouraging economic growth amongst smaller businesses.
Detailed payment terms will be outlined in the final contract awarded upon selection. Bidders should be prepared to discuss and negotiate payment schedules that accommodate the procurement of the shelters, possibly based on project milestones to ensure financial alignment between the ministry and the awarded contractor.
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